Record Keeping

The purpose of 4-H record keeping is to teach how to keep records, which is an important life skill. Record keeping is an ongoing process that does not end when the 4-H year ends. Using a record keeping system is a recommended practice to track participation, goals, achievements, and reflections. This can be referred to when writing award applications, resumes, scholarship applications, or preparing for meetings or speeches.


  • To learn how to set goals, how to make plans for action, and how to decide how well you did (evaluation).
  • To learn the skills of record keeping and organization to use now and in the future.
  • To learn to communicate and summarize.
  • To learn responsibility by completing a task.
  • To evaluate information that will market personal skills through future resumes and application forms.
Getting Started

New to record keeping? Our guide to 4-H record books is a great resource to learn how to complete a record book and what to include.

Complete Guide to 4-H Record Books

Record books need:

  • Johnson County Fall Award Application Form
  • Title/Cover Page
  • Table of Contents
  • Yearly Summary
  • Project Area Record Worksheet
  • Self Evaluation
Available Forms

All 4-H record books should include five parts:

  1. Record Book Binder Cover
  2. Title page (name, club, county, age, grade, 4-H year)
  3. Table of Contents
  4. Yearly Summary
  5. Project Area Worksheets
  6. Self-Evaluation 
Tips for Record Keeping

Don't forget to write different goals each year and challenge yourself to learn something new each year.  

Goal Setting: Writing Project Area and Exhibit Goals