4-H Record Book Keeping

Record Books

The purpose of 4-H record keeping is to teach how to keep records, which is an important life skill. Record keeping is an ongoing process that does not end when the 4-H year ends.

Download the helpful How to: Record Keeping sheet for a full checklist and guidance!

Clover Kids/Junior books are due to your leader by September 15.  Leaders should be conference judging with each 4-H member that fills out a record book. Following the conference judging, 4-H leaders will submit to the Extension Office a summary sheet with the awards each 4-H member is eligible to receive by October 1.

Intermediate/Senior books are due to the Extension Office by September 15. If the 15th falls on a weekend, books are due the following Monday. Senior Achievement Awards must complete a required interview; scheduled after Sept. 15.

If you need any assistance, please contact the Extension Office 563-382-2949.

General Forms (Required)

Winneshiek County Expected Standards
Clover Kid & Junior Record Book Evaluation Form

Intermediate and Senior Record Book Evaluation Form and Awards Application


Visit the Iowa 4-H webpage to download the following forms at https://www.extension.iastate.edu/4h/record-keeping or see links below!

Yearly 4-H Summary

Basic 4-H Project Record - Juniors
Experienced 4-H Project Area Records - Intermediates 
Advanced 4-H Project Area Record - Seniors

Photography Project Worksheet

Vegetable Garden Project Worksheet
Crop Production Worksheet
Crop and Weather Report
Crop Air and Soil Temperature Record
Corn and Soybean Project Balance Sheet

Shooting Sports Project Record

Breeding Worksheet Basic (Junior)
Breeding Worksheet Experienced (Intermediate-Senior)
Ewe Lifetime Record
Swine Lifetime Record
Beef Lifetime Record

Market Beef, Sheep, and Swine Record Worksheet
Market Animal Worksheet Experienced

Dairy Cow Lifetime Record
Daity Goat Lifetime Record

Dog Lifetime Record

Horse and Pony Worksheet

Poultry Project Worksheet
Laying Flock Worksheet

Can't find what you are looking for? Additional forms may be availble on the Extension Store for free download. https://store.extension.iastate.edu/Topic/4-H-Kids-and-Teens/Recordkeeping?S=0&A=0&F=0

Requirements for Submitting Records
  • Complete record book in suggested order (see below).
  • Complete and demonstrate competency in at least one project record; submit current year project record
  • To apply for an award please submit current year and two prior years (prior years are not required to be in succession).
  • May receive each project award only once as an intermediate and once as a senior.
  • Livestock project area records must include 4-H Market/Breeding Animal Worksheets to show feed rations, vet care and cost analysis. 
  • Intermediate/Senior Members submit record books by September 15 to the Extension Office.  Clover Kids/Juniors, submit your record books to your 4-H leader by September 15.
Suggested Order for 4-H Record Book

1. Title Page with Photo - (optional, but could include your photo, your name, club name, grade in school and years in 4-H.)

2. Expected Standards (see link above)

3. 4-H Yearly Summary – The summary helps you summarize your participation in 4-H projects, local group involvement and at community, county, area, and state levels. Pictures and clippings related to club events may be placed here. Examples: club meetings, camps, float, county and state fair non-project activities.

4. Project Records

              Add current project records on top of only two prior years records.  For example: 2009-2010 on top of 2008-2009, etc.

              Tab by project area
*One Project Record form is needed for each project in which you are enrolled.

*Goals are required for each project area.

*Financial records are encouraged for all members. Intermediate and senior members are required to include some type of financial statement on their projects. 

*Project related photos, clippings, and exhibit information should be placed after the forms.

~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~


Record Keeping Tips:

1. Be neat. Make your writing clear and to the point (type if possible).
2. Check spelling, grammar, and math.
3. Be sure to tell what you learned in each project throughout the year.
4. Please do not include the following items:  fair ribbons, feed tags, 4-H newsletter, club programs, or stall cards.
5. Goals are what you want to learn in each project and includes three parts:
          • ACTION - how you are going to do it.
          • RESULT  - what you will do
          • TIMETABLE - when you plan to have it completed. 
Ask yourself: Do you have control over all 3 parts of the goal? 
*Examples:  I want to learn how to make chocolate chips cookies to serve at the March 4-H meeting. I want to train my dog to sit before county fair time. NOT : I want to win a blue ribbon at fair.


Share |