Club Resources
- Risk Management/4-H Regulations
- Record Keeping
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Philosophy for 4-H Record Keeping
The purpose of 4-H record keeping is to teach how to keep records, which is an important life skill. Record keeping is an ongoing process that does not end when the 4-H year ends. Youth are encouraged to select from a variety of alternatives to meet their individual record keeping needs and learning styles.
In 4-H, using a record keeping system is a recommended practice for youth in grades 4-12 to track participation, goals, achievements, and reflections throughout your 4-H journey. This record keeping system can be referred to when writing award applications, resumes, scholarship applications, or preparing for meetings or speeches.
- Financial Assistance
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Financial assistance is available for Winneshiek County Youth Programs.
Completed forms should be submitted to winneshiekcoext@gmail.com or delivered to ISU Extension and Outreach Winneshiek County, 2316 Sweet Parkway Road, Decorah, IA 52101. - Club Meetings & Procedure
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Club Meetings
Club Meeting Outline - Club Calendar PDF | Word
Parliamentary Procedure
Parliamentary Procedure ScriptThings to try:
- Placing queue cards on tables to help members know what to say.
- Have Vice-President hold up queue cards “secretly” during the meeting. Think of the “clap” or “laugh” cards for audiences in the movies. These cards would say what members need to say next “I move that we…” and “I second that.” Consider throwing in the silly ones to make the meeting interesting.
- Encourage older members to encourage younger/new members to make motions. Have older members whisper what needs to be said to younger/new ones.
- Do make a motion Trail Mix, Pizza, Sandwich, etc. Have members make motions to add things to the food. Make sure some items are not wanted there, so they know how to not have a motion pass.
- Games & Activities
- Presentation Topic Ideas
- Member Resources
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- Project Area Guides: https://store.extension.iastate.edu/Topic/Member-Resources/Project-Area-Guides?S=0&A=0&F=0
- Club Officer Series: https://store.extension.iastate.edu/Topic/Member-Resources/Club-Officer-Series?S=0&A=0&F=0
- Exhibiting: https://store.extension.iastate.edu/Topic/Member-Resources/Exhibiting?S=0&A=0&F=0
- On the Go Lessons: https://store.extension.iastate.edu/Topic/Member-Resources/On-the-Go-Lessons?S=0&A=0&F=0
- Recognition: https://store.extension.iastate.edu/Topic/Member-Resources/Recognition?S=0&A=0&F=0
- Record Keeping: https://store.extension.iastate.edu/Topic/Member-Resources/Record-Keeping?S=0&A=0&F=0
County Council
- Roles & Responsibilities
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- President Vice-President Secretary
- Vice President
- Secretary Record
- Iowa 4-H Secretary's Record
- Treasure
- Historian
- Reporter
- Photographer
- Recreation Leader
- Recreation Packet from North Dakota
Light of 4-H Installation Ceremony Other 4-H Installation of Officers
- Parliamentary Procedure
- County Council Roles
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Below are some ideas for what each club officer should do in their position. Please understand, though, that these rolls can be combined, split, or not even used. Officer positions held should be based on what the club needs.
- County Council Application
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Document
Please return completed form to the Extension Office by August 1st.
Other 4-H Resources
- National 4-H Website
- Iowa 4-H Foundation
- Shop 4-H
4-H Branding Guide Lines
- Brand Colors
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4-H Green Color
Pantone: 347
CMYK: 93/0/100/0
RGB: 0/154/86
HEX: #00A15F - Brand Images
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- Green 4-H Clover
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Image
- Black 4-H Clover
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Image
- White 4-H Clover
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Image
- Inclusive Emblem
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- 4-H Pledge
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- 4-H Name & Emblem Guidelines
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The 4-H Name and Emblem is a federal mark with protections and standards that exceed that of trademarks and copyrights. Using the 4-H Name and Emblem requires proper authorization. Anyone engaging in unauthorized use or misuse of the 4-H Name and Emblem is subject to federal prosecution.
The U.S. Congress has legislated responsibility for proper management of the 4-H Name and Emblem to the Secretary of Agriculture, who has delegated that authority to the Division of Youth and 4-H housed at USDA, NIFA. The use of the 4-H Name and Emblem is defined through Section 7 in the Code of federal Regulations, Part 8.
To learn more visit: https://www.nifa.usda.gov/4-h-name-emblem
Club Forms
- About these forms
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The forms below are required from clubs per the Winneshiek County Agricultural Extension fiscal policy. Forms can be filled in digitally and emailed to the office or printed at home. If you would like a hard copy of these forms, please reach out to staff or stop at the office.
If you have any questions, contact Delaney or Allie at the Winneshiek County Extension & Outreach office by calling 563-382-2949.
- Club Voucher Request
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This form is required to be refunded for purchasing supplies for the club or allocating club funds.
In order for your voucher request to be processed, you must include the following:
- A completed Voucher Request (this form)
- All receipts and invoices
- Club minutes approving the exact amount to spend (or state 'not to exceed __ dollar amount' in minutes)
- Winneshiek County Extension Office staff approval
Document - Club Account Deposit
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This form is required to deposit funds into your club account. You will likely use this form in conjunction with a fundraiser.
In order for a deposit to be made, you must include the following:
- Cash count form - will be filled out with staff at the office when you drop off money
- Completed and signed deposit form (this form)
Document - Fundraising Request
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This form is required if your club wants to hold a fundraiser.
In order for a fundraiser request to be approved, you must include the following:
- Fundraising request (this form)
- Post-event report (bottom part of this form) - to be completed within 10 days of the fundraiser
- Fundraiser budget worksheet (reverse side of this form)
- Submit this form at least one month prior to your fundraiser
Document - Petty Cash Request
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This form is required in order to get petty cash for an event or fundraiser. This form and supplemental materials must be submitted at least two weeks prior to your event or fundraiser.
In order for a petty cash request to be processed, you must include the following:
- Petty cash request (this form)
- Fundraiser request (see 'Club Fundraising Request' above for form)
- Club minutes approving petty cash amount (state exact amount and approval in club minutes)
- Event flyer with approved fee statement (reach out to staff for assistance)
Document - Refund Request
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This form is required if you are seeking a refund from Winneshiek County Extension (checks must have been paid to you by Winneshiek County Agricultural Extension to be refunded). This form is NOT the same as a voucher request (refund for purchasing club funds).
In order for a refund to be issued, you must include the following:
- Refund Request Form (this form)
- Original check from Winn. Co. Ag. Ext.
- Approval by Winneshiek County Extension staff
Document - Club Budget Worksheet
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This form can be completed one time per year. It must be approved at a club meeting and stated in the minutes that it was approved. Retain a copy of this form with your club treasurer's notes and send a copy to the Winneshiek County Extension Office.
This form can be used in place of club minutes when submitting voucher requests as long as the amount is listed on the budget worksheet. If the amount spent is over the budgeted amount, the club will have to submit minutes with that voucher request stating that additional funds (state amount) are approved to be used.
Document
4-H History
- What is 4-H?
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4-H is a community of 6 million young people across the world who are learning how to live healthily, be leaders, become engaged in their communities, and use science and technology to make good decisions for their future and their communities’ future.
- Why 4-H
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The Iowa 4-H Youth Development Program provides opportunities for youth to develop skills that they can use now and throughout their lives. Iowa 4-H builds upon a century of experience as it fosters positive youth development that is based on the needs and strengths of youth, their families, and communities.
Iowa 4-H follows the principles of experiential learning and draws on the knowledge base of Iowa State University and other institutions of higher education in cooperation with the United States Department of Agriculture. The Iowa 4-H Program's vision and mission statements clearly view youth as partners working with caring adults, and as full participants in planning and working for individual and community change.
Vision: Preparing Iowa’s youth to be successful, contributing members of society.
Mission: 4-H empowers youth to reach their full potential through youth-adult partnerships and research-based experiences.
- Diversity in Iowa 4-H
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In 2016, the Extension Committee on Organization and Policy (ECOP), which is the national representative leadership and governing body of Cooperative Extension, adopted the 4-H Grows: A Promise to America’s Kids Vision. This vision states that in 10 years:
“4-H will reflect the population demographics, diverse needs, and social conditions of the country. This vision has the elements of inclusion, caring adults, involves at least 1 in 5 youth, and the volunteers and staff reflect the population.”
Similarly, Iowa State University Extension and Outreach is committed to developing and implementing a youth program that goes beyond non-discrimination and affirmative action. The Iowa 4-H Program is built on the principles of Positive Youth Development and must create environments that go beyond inclusion into belonging.
All those involved with 4-H have an important role in 4-H’s commitment to diversity and inclusion. The following primary guidance statements govern inclusion and nondiscrimination policies and efforts.
- 4-H Focuses on Hands-On Learning
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New accordion In 4-H, youth learn by doing projects that are designed to fit their needs at different ages. Learn about the variety of projects from food to forestry, rockets, and rabbits. 4-H gives kids and teens all kinds of opportunities to experience life skills, to practice them, and be able to use them throughout their lifetime. 4-H teaches young people how to meet their needs for belonging, mastery, independence, and generosity in positive ways. In 4-H, we work with young people in a variety of settings including schools, camps, afterschool, clubs, and other learning environments. (4-H Programs) content
- The Four Hs
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It wasn't until 1907 when Jessie Field Shambaugh, from Page County, and superintendent of Wright County Schools, O.H. Benson, started using a three leaf clover for the identity of boys and girls clubs. The three Hs were for:
Head (was trained to think, plan, and reason)
Heart (to be kind, true, and sympathetic)
Hands (to be useful, helpful, and skillful)In 1911, when O.H. Benson worked in Washington D.C., the idea of the four-leaf clover came into play. He suggested the fourth "H" to stand for Health (to take care of themselves and their community).
- The History of the 4-H Emblem
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One sunny June morning in 1906 at a one-room country school near Clarion, Iowa, 11 pupils spent their recess outside searching for four-leaf clovers. They had plucked seven clovers when a visitor drove up, the superintendent of schools. At the teacher's suggestion, the children surrendered their good-luck charms and placed the seven clovers into the hands of the superintendent.
He said, "I've been looking for an emblem for the agricultural clubs and the schools of the county, and you have just given me that emblem, the four-leaf clover; it will help explain to young and old the message of a four-square education." (In those early days, 4-H was known as "four-square education," which was based upon educational, physical, moral, and fellowship development.)
The clover was officially adopted as the national emblem in 1911.
- 4-H at Iowa State University
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In 1862, President Abraham Lincoln signed the Morrill Act. This bill provided "land grants" to enable states to establish colleges of agriculture, mechanic arts, and homemaking, with all phases of instruction. Many of the states acquired land from the government and sold the land, investing the profits to pay for buildings, staff, and associated expenses.
Iowa State University is a "Land Grant University," which was the product of Hatch Act of 1887. It established the foundation for experiment stations for discovering agricultural knowledge.
On May 8, 1914, President Wilson signed the Smith Lever Act, the federal bill that provided the mechanism of obtaining mutual support between the federal, state, and local governments. This bill provided an educational program that was to get its ideas and inspiration from people at all levels, from the farmers of the land to Washington D.C., creating the extension program- the home of 4-H.
- 4-H Is Based on Research
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4-H Youth Development is part of Iowa State University Extension. ISU Extension research shows that Iowa youth credit their 4-H clubs with making them better citizens, leaders, and communicators.
Research from Tufts University shows that 4-H youth are competent, confident, caring, connected, and that they exhibit strong character. The Tufts study shows that 4-H members contribute more to their families and communities, achieve higher grades in school, and are more likely to go to college than youth who are not in 4-H, or even youth who participate in other out-of-school programs. In addition, youth involved in 4-H lead healthier, more productive lives, are less likely to suffer from depression, and are less likely to participate in risky behaviors like drinking and smoking.
Our commitment to providing research-based educational products, whether developed by a county, Iowa State University, or acquired from another source (e.g., external land-grant university, National 4-H, community partner), means that all products must first meet the Iowa 4-H vetting criteria before implementation.
Is the product...
filling a documented need in the 4-H program (county, regional, statewide, national)? research based? aligned with 4-H vision, mission, and program priorities?To be approved by the Iowa 4-H Youth Development Program, the answer to each of these questions must be “Yes.” If the product does not meet all the criteria above, it must be considered a pilot product. Pilot products must have a plan and timeline to meet the vetting criteria.
Product and pilot product plans must be approved by the Iowa 4-H Youth Development Program before implementation. Furthermore, all new (beyond the pilot stage), high volume and high visibility curricula must undergo ISU Extension and Outreach’s curriculum review process.
- consistent with Positive Youth Development principles and practices?
- developed in a way that volunteers can implement the product?
- culturally competent and accessible to all potential audiences?
- aligned with elements of the Iowa Core Standards?
- sustainable based on capacity for development and implementation (e.g., funding, time, partnerships, resources)?
- 4-H Symbolism
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The 4-H Colors
The official colors of 4-H are green and white. Green is nature's most common color and stands for springtime, life, youth, and growth. White symbolizes purity and high ideals.
The Four Hs in Iowa today:
- Head – To use the science, research and critical thinking to make positive choices
- Heart – To be welcoming, inclusive, compassionate and kind
- Hands – To be generous and give back their community, their country and their world
- Health -- To take care of themselves and their community by making positive choices