Record Keeping


Check out the Record Book 101 Guide for a simplified explanation of how to do your record book!

Record books are an important piece of your 4-H career!  This 4-H Record Keeping Guide will help you as you plan to document your 4-H years.

4-H members may keep records in a variety of ways.  Record keeping is only limited by your imagination, so have fun and share what you have learned this year in 4-H.  We have listed the forms below to use as a guide in your record keeping system or as pages in your record book.  Some ideas for record keeping:

  • Traditional three-ring binder, using the forms below
  • Scrapbook, with stories and pictures
  • Powerpoint
  • Blog or website
  • Picture Board
  • Audio or Video
  • Additionally, Clover Kids can use a memory book instead of the forms below

Record Keeping Overview

Title Page-  This usually will include a photo, name, age, grade, and club information.

Yearly Summary - This is the summary of your 4-H year.  There is a place to write about what activities and events you have done and the recognition you received (not just in 4-H). 

Personal Goal Sheet - This is a place to record Personal Goals you want to accomplish that are not related to projects.

Project Records

One form is used per project, not per Exhibit.  Project Records should tell what you have learned in your project area, not just what you exhibited at the fair.  Include pictures and newspaper clippings to show your accomplishments if you would like.

Basic Project Record - Juniors and those new to the project area use this

Experienced Project Record - Intermediates or those who have been in the project area for a few years use this

Advanced Project Record - Seniors or those enrolled in the project area for six years or more

Self-Evaluation Record - Rate yourself on your record keeping this year

Market Animal Project Worksheets

Market Beef, Sheep, Swine, and Meat Goat members may use one worksheet per year for each project area.



Breeding Animal Project Worksheets

Breeding Beef, Sheep, Swine, and Meat Goat projects use this worksheet for each project year.



Other Project Areas

Use these worksheets for other project areas as needed.

Rabbit Worksheet PDF

Poultry Worksheet PDF

Horse and Pony PDF

Photography Worksheet PDF

Dog Worksheet PDF

Crops Worksheet PDF

Vegetable Garden Worksheet PDF

Helpful Hints
  • Three-ring binders work best for a record book.
  • Each project area should have a divider with a tab for easy finding.
  • Project areas can be kept in any order by are more easily located if alphabetized.
  • Record books can be divided into years or project areas; however, always have the most current year in the front of the book or section.
  • Be sure to share what you learned in each project throughout the year.
  • Fair write-ups and bucket/bottle worksheets may be included, but additional explanations of project area learning may be needed.
  • Remember to include all you have done in the project area, not just what you exhibited at the fair.