Club Support


COVID-19 Virtual Meeting Information

Due to the restrictions that have been placed on schools and organizations serving the public, we are faced with options of cancelling/postponing our meetings or holding them virtually.  Below are some resources to help leaders plan and implement virtual meetings with their club members.

Connecting Virtually with Youth

Tips for Connecting Virtually with Youth (Video)






Record Books -
Record books should be completed each year.  You may complete a record book and turn it in with award applications to be eligible for awards (Junior, Intermediate & Senior-level awards and specific project awards). 

Record books can be completed in many ways, including the old fashioned basic record book inside of the green 4-H Record Book cover.  Record books can also be completed like a scrapbook or done as a powerpoint or other electronic version.  Records can be presented verbally and saved on a disc or flashdrive. 

If you would like to have the powerpoint record book template, please call or email Amy Ver Meer-Brainard and she will email or send you a disc with the powerpoint version on it. 

Your 4-H leader is a great resource to assist you with record keeping.  You may also contact the 4-H Staff at the Extension office to gain more information about record keeping. 


If you are applying for any awards, be sure you have the correct records in your record book for which the application specifies.


Parliamentary Procedure


Parliamentary Procedure - Guide for Parliamentary Procedure with 4-H Club meetings

Parliamentary Procedure Trail Mix Activity & Officer Role Samples - a fun, interactive lesson and tips for 4-H Club Officers

Click here to access a YouTube video from Western Region 4-H Volunteer eForum demonstrating excellent use of Parliamentary Procedure.



Other Club Resources

4-H Club Leader Resources website:


Officer Installation:

Officer Installation - Samples and Guidelines for Club Officer Installation

Candy Officer Installation - Samples for a fun Club Officer Installation


Club Leader Resources:

4-H Club Yearly Calendar/Program Template - Each club must complete and submit a yearly calendar/program to the MCEO by November 1

Mahaska County 4-H Attendance Policies - Details about club, workshop, clinic, class requirements to exhibit at county fair.

Troubleshooting 4-H Clubs - Having some issues within your 4-H Club?  Check out this document for help.

4-H Club Member Involvement Checklist - This spreadsheet can be completed by the club Secretary or other club officer to keep track of club member involvement throughout the year. 

Planning 4-H Club Experiences - A Guide to help leaders and officers plan 4-H Club meetings and activities.

Fall 4-H Club Organization & Planning Information - Information to help clubs plan their new 4-H year at a fall meeting.

Club Community Service Projects - Learn the steps to working on and finishing a Club Community Service Project

Communication Projects - Learn about the different types of Communication projects and get ideas for topics.

New 4-H Club Member Ceremony - This script can be used to welcome new members to the club and share more info about 4-H with them. 

New 4-H Club Leader Ceremony - This script can be used by 4-H club members to welcome new 4-H Leaders to the club. 


Club Officer Resources & HELP Documents:

4-H Club Meeting Outline - Use this document to help you plan your 4-H Club meetings.

4-H Club President Meeting Agenda Outline (similar to outline above) - Use this document to help you plan your 4-H Club Meetings

President's Use of the Gavel - Tips for using the gavel during 4-H meetings

Guidelines for Conducting Business Meetings - Information for working through 4-H club business meetings. 

4-H Secretary's Book - 4-H club Secretary's can now fill out monthly minutes on the computer! (This is not a required format, but is acceptable)

4-H Secretary Worksheet - Individual page that can be completed for each meeting and put into the Secretary's Book.

4-H Reporter Worksheet - Individual page than can be completed for each meeting and shared with local media.

Mahaska County Recreation Leader Resources - Mahaska County 4-H does not own the YouTube videos linked in this document

So you're the... (officer guidelines)

UPDATED 4-H Club Financial Information

Statewide 4-H Financial Page:

4-H Club and Extension District Partnership Agreement

Mahaska County 4-H Club Partnership Agreement  (March 21, 2019)

Club Fundraiser Request Form

4-H Club Fundraiser Request/Report




Personal Goals
Personal Goals help you think about what you can do to become a better person. Personal Goals should be recorded on 4H-93 "Personal Goal Record", this sheet goes in your Record Book. When writing Personal Goals, consider such things as:


  • Meet new friends
  • Attend 4-H Camp or State Conference
  • Learn the 4-H Pledge
  • Be a better listener
  • Give an educational presentation
  • Sit quietly at 4-H meetings
  • Start early on your Record Book.

Project Goals
Project goals should be written for every project area you are enrolled and should be recorded on your 4-H Project Record (Basic, Experienced or Advanced). Project Goals help you think about what you want to do within the project area. Some examples could be:

  • Visual Arts - Learn about the Elements of Design and Art Principles
  • Food & Nutrition - Learn how to run small appliances
  • Photography - Learn about the rule of thirds
  • Beef - Train your market beef to lead
  • Woodworking - Learn about different types of wood

How to Write a Goal
Goals have three parts that can be measured or checked. Think about the three parts of a measurable goal:
1) the action: how you are going to do it;
2) the result: what you will do;
3) the timetable: when you plan to have it done. 

For example, for the goal, "I want to train my 4-H market heifer to lead before county fair," I want to train is the action portion of the goal.

What a 4-H'er intends to do is the result -- my 4-H market heifer to lead

When is the amount of time it will take to complete the goal -- before county fair.

Control Test
If you are not certain that you can carry out a goal easily, you can give it a control test. Do YOU have control over what you want to do? Does the action part of your goal tell what you will do? You have control over a goal such as "I will learn to put in a hand sewn hem." However, if the action mentioned in the goal is what someone else will do, it does not pass the control test.

The goal statement, "I will have a champion steer at the Southern Iowa Fair does not pass the control test because the judge provides the action that decides whose steer will be the champion.

Do your goals pass the control test?

Sometimes goals change during the year. That's okay! Maybe you couldn't go to camp like you wanted to because your family was on a vacation. Or maybe it wasn't possible to take your dog to obedience training because she had puppies. Just write about why your goals changed. Not everything we plan turns out the way we had planned. Explain why, and set some new goals for next year.

Thank you to Cass County Extension for this article.

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