Encryption - The university's goal is to have all laptops encrypted by the end of the 2015 calendar year. Since January 1, we've been encrypting all new laptops. We've worked with program areas to encrypt laptops when staff are in for in-service.
The university policy on password sharing is very clear. Do NOT share your passwords with anyone. You should also always be sure to use a strong password and change it regularly (at least once a year). It's also worth a reminder that you should never give your password out over the phone or on an unknown website. Be sure to check the URL (at the top of the browser window) to be sure you're at the web site you expect.
One of the recommendations as we adopt better security practices is that we share sensitive documents through CyBox rather than as email attachments
Most modern copiers have harddrives which store a copy of the file you're copying. This can become an issues when a new copier is purchased and the old copier is taken away.
All departments and field offices have access to a shared drive which you will generally see on your computer as your S: drive. On the S: drive you can store files that need to be shared with your entire office. This is a useful tool to make sure that information is available and easy to access. There are some important things to keep in mind when deciding what information to put on your S: drive and how long to keep it there, however
Iowa State University adopted a new six-point security plan last year. Part of that plan includes whole-disk encryption for laptops. If you have an enterprise class laptop (Dell Latitude) that you use for work at ISU then it will need to be encrypted.
On September 4, 2015, Extension IT released information regarding Iowa State University's whole-disk encryption plan for laptops. As of October 29, 2015, Extension IT staff have visited 16 out of the 20 regions and encrypted more than 800 laptops. If you have not had an Extension IT staff member in your region yet, you may expect them within the next month.
Most campus staff computers have already been encrypted as well. There are a few remaining departments remaining to be completed.
Instructions on how to password protect documents so that you can share information securely.
Instructions for changing your net-id password.
Due to two threats to all Apple computers and devices, Extension IT is advising all Apple users to update as soon as possible.
This includes ANY personal Apple Devices at home or at work.