Password Protecting Documents

Word Document

  1. Open the document that you want to password protect.
  2. Click the "Review" tab at the top of the document.

    Click Review on the Word Ribbon
     

  3. Select "Protect" and "Protect Document".

    Protect your Word Document
     

  4. Select the Security that you wish to add to your document.
    1. Set a password to open this document is the best option if you have secure data included in the document.
      1. Passwords are case-sensitive and can be a maximum of 15 characters long.
      2. If you lose or forget your password, it can not be recovered for you.  Make sure that you keep a copy of the password in a safe place or create a strong password that you'll remember.
    2. Add the password.

      Add secure password
       

  5. Click ok.  Your document is now protected by a password.  Make sure that you do not send the document and password in the same email.  To further insure protection, try sending the password via Cybox so that only the people with access to the document can access the password.

 

Excel Document

  1. Open the document that you want to password protect.
  2. Click the "Review" tab at the top of the document.

    Protect Workbook
     

  3. Select "Protect Workbook".
  4. Enter a password and then enter it again in the "verify" box.
    1. Passwords are case-sensitive and can be a maximum of 15 characters long.
    2. If you lose or forget your password, it can not be recovered for you.  Make sure that you keep a copy of the password in a safe place or create a strong password that you'll remember.

      Password protect workbook
       

  5. Click ok.  Your document is now protected by a password.  Make sure that you do not send the document and password in the same email.  To further insure protection, try sending the password via Cybox so that only the people with access to the document can access the password.

 

Power Point Document

  1. Open the document that you want to password protect.
  2. Click File -> Passwords.

    Select File, Password
     

  3. Select "Password to open".

    Select Password to open
     

  4. Set your password and verify it.
    1. Passwords are case-sensitive and can be a maximum of 15 characters long.
    2. If you lose or forget your password, it can not be recovered for you.  Make sure that you keep a copy of the password in a safe place or create a strong password that you'll remember.

      Set password
       

  5. Click "Set Password". Your document is now protected by a password.  Make sure that you do not send the document and password in the same email.  To further insure protection, try sending the password via Cybox so that only the people with access to the document can access the password.

 

PDF Document

  1. Open the document that you want to password protect.
  2. Choose "Tools" in the ribbon on the right hand side.

    Adobe Tools
     

  3. Click "Protection" -> "Encrypt" -> "Encrypt with Password".

    Encrypt document
     

  4. A message will pop up asking if you are sure you want to change the security on the document.  Click "Yes".

    Change security of document
     

  5. Select "Require a password to open the document" and enter your password until the password indicator shows "strong".
    1. Passwords are case-sensitive and can be a maximum of 15 characters long.
    2. If you lose or forget your password, it can not be recovered for you.  Make sure that you keep a copy of the password in a safe place or create a strong password that you'll remember.

      Password Security
       

  6. Click ok.  Your document is now protected by a password.  Make sure that you do not send the document and password in the same email.  To further insure protection, try sending the password via Cybox so that only the people with access to the document can access the password.
Category: