It Ain't Over Until Your Record Book Is Done!

Why Complete Your Record Book?

The purpose of 4-H record keeping is to practice keeping records, an important life skill.  It is also an opportunity to reflect on all you have learned throughout the 4-H year.  As you get older, you'll be able to look through your record book and see what an impact 4-H has had on your life!  Completing your record book is also a requirement for participating in Citizenship Washington Focus (CWF) a civic engagement trip to Washington, DC!

4-H record keeping should reflect the 4-Her's goals, accomplishments, and future plans


Objectives for 4-H Record Keeping

  • To learn how to set goals, how to make plans for action, and how to decide how well you did (self-evaluation)
  • To learn the skills of record keeping and organization to use now and in the future
  • To learn to communicate and summarize
  • To learn responsibility by completing a task
  • To evaluate information that will market personal skills through future resumes and application forms


Guidelines for 4-H Record Books

All 4-H'ers are encouraged to develop a record keeping system that includes:

  1. Record Book Cover - these can be purchased at the Extension Office for $2.75
  2. Cover Sheet - this should inclue a picture of you, your name, club, and your age and grade level at the beginning of the 4-H year
  3. Table of Contents - should list the contents of your record book in order
  4. Yearly 4-H Summary - summarize your activities in 4-H during the past year and also includes home, school, and community activities
  5. Personal Goal Record - this form is used to list your overall goals for the 4-H year
  6. 4-H Story -  this should sum up your year's accomplishments but not just be a repeat of the Yearly Summary.  It should be a narrative which tells age, intersts, school, family, 4-H experiences you enjoyed, new things you tried, club activities, community service projects, how you felt about participating in them, how 4-H has helped you become a better person and what leadership skills you have practiced, future plans, what you plan to do next year
  7. 4-H Project STEM Write-Up Forms - One should be completed for each project you are enrolled in.  These should be exactly the same as the write-up you used for static judging at the fair.  If your project did not require this at fair, you should do one for your record book for every project for which you would like to be considered for an award including communications events.
  8. Project Worksheets - these are required for some projects and should be placed behind the STEM Write-Up Form for that project.  They can be downloaded from the list below
  9. Project Related Pictures and Clippings - Those pertaining to a particular project area shouild be included behind the STEM Write-Up Form
  10. Supporting Materials - Can include pictures, newspaper clippings, club minutes, etc.  DO NOT inlcude ribbons, receipts, letters, etc.  
  11. Record Keeping Self-Evaluation - be honest with yourself as you complete this 
  12. Previous Years' Records - keep at the back and put the current year in the front.


Project Worksheets

Breeding Animals
Dairy and Dairy Goat
Horse and Pony
Market Animals



Record books must be submitted to the Extension Office by 4:30 p.m. on September 15.  You are encouraged to review your record book WITH your leader prior to submission to make sure it is complete.  Everyone who turns in their book on time will recieve a free t-shirt at County Awards Night!  
There will be a Record Book Workshop on July 30 from 7-8 p.m. at the Extension Office.  If you need help or have questions, please contact Logan Doty at or (712) 374-2351.

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