ISU Extension and Outreach’s Civil Rights Plan

Iowa State University Extension and Outreach County Extension Office Civil Rights Compliance Review

The performance of a Civil Rights Evaluation and Review is one of the major and unique requirements of federal civil rights legislation. It provides a systematic process for the assessment of compliance with federal regulations as it pertains to policies, procedures, programs, and practices as well as the development and implementation of modifications and remedial steps taken to correct any instances where deficiencies are identified. Iowa counties will complete a civil rights audit every four years.

ISU Extension and Outreach’s Civil Rights Plan has two components comprising (1) county civil rights audits and (2) annual program reviews by regions and program.

County Civil Rights Audits

Iowa counties will complete a civil rights audit every four years. These reviews will be consistent with all federal guidelines. The report will be sent electronically to the regional extension education director and the ISU Extension and Outreach Human Resources office. Follow-up will be made within 60 days to assure necessary corrective actions have been taken. The follow-up outcome will also be shared with the ISU Extension and Outreach Human Resources office. The regional extension education director, in consultation with the extension council chairs in the region, will set the schedule of when audits are due. County staff will download a blank audit form. The complete audit should be sent to the regional extension education director and ISUEO HR. The regional extension education director will review and identify any deficiencies within one month and notify the council chair. Council chairs will take leadership to correct any deficiencies that are found within two months. The final review will be sent to the regional director and ISUEO Human Resources electronically via email for filing.

Example

  • September 30: The civil rights audit due to regional extension education director. The council chair identifies a county staff member to lead this effort. The county staff lead pulls the audit form from the Web, completes it with the help of staff housed in the county, and emails it to the regional extension education director.
  • November 1: The regional extension education director reviews and sends back items for clarification or corrective actions (this step can be either verbal or written).
  • December 10: The county staff lead then sends the completed documentation of corrective actions to the regional director and Extension Equal Opportunity Specialist Sean Nelson.

In order to complete the field marked Appendix A on the audit form, county staff will need to pull demographics for their region using this tool. County staff will also need to use the Accessibility Checklist to complete question one for the accessibility section of the audit form. As counties review their audit forms, they will find the Assurance of Nondiscrimination Form referenced on question number 9 or 13 depending on the version of the county audit form used. The question referencing it reads, "Please list the organizations which have provided a signed letter that the organization does not discriminate in membership practices."

County Audit Schedule

2018

2019

2020

2021

Appanoose

Adair

Calhoun

Adams

Audubon

Buena Vista

Davis

Allamakee

Benton

Butler

Decatur

Bremer

Black Hawk

Cedar

Des Moines

Buchanan

Boone

Clarke

Emmett

Caroll

Cass

Clayton

Floyd

Cerro Gordo

Cherokee

Crawford

Grundy

Clinton

Chickasaw

Dallas

Guthrie

Fayette

Clay

Delaware

Hamilton

Greene

Dubuque

Dickinson

Hardin

Howard

Fremont

Franklin

Jackson

Humboldt

Hancock

Henry

Keokuk

Johnson

Harrison

Jasper

Linn

Kossuth

Ida

Jefferson

Lucas

Louisa

Iowa

Jones

Lyon

Madison

Lee

Monona

Marion

Marshall

Mahaska

O'Brien

Mills

Montgomery

Mitchell

Page

Palo Alto

Poweshiek

Monroe

Pocahontas

Polk

Ringgold

Muscatine

Pottawattamie (West)

Pottawattamie (East)

Sac

Osceola

Story

Scott

Shelby

Plymouth

Wapello

Tama

Sioux

Taylor

Washington

Union

Van Buren

Warren

Winnebago

Winneshiek

Wayne

Webster

Wright

Woodbury

Worth

The assistant vice president, county services annually with the program directors will set a date to discuss civil rights responsibilities and how all ISU Extension and Outreach staff can increase programs to underserved audiences. This information will be incorporated into program in service reviewing the potential versus actual clientele by program area and set regional and program goals for the following year. Field specialists will include portions of these goals on their individual Plans of Work and identify progress on their annual performance appraisal form.

Annual Program Reviews by Regions and Program

Prior to the meeting the program directors will supply

  • Client contacts data that has been gathered from calendar reports of meetings, one-on-one educational contacts, 4-HOnline, and FNP/EFNEP reports
  • Recommendations about the best sources for determining the potential clientele
  • Suggestions about programs that already have been modified for under-served audiences and methods for reaching minorities
  • Recommendations for reaching parity in each program area Goals will be set by program area so that parity can be achieved. These goals should address
  • Modification of educational programs for under-served
  • Increased participation of under-represented groups serving on program planning and advisory committees
  • Increased membership of under-represented in 4-H community clubs and special interest
  • Adjusting programs for customers with disabilities
  • Advisement of potential clientele of non-discrimination program requirements
  • Use subject matter, educational methods, materials or teaching aids to achieve or maintain a proportionate representation by race, color, national origin, sex, and disability
  • Use of statements, photos and graphics to convey the message of equal opportunity in material released to public
  • Use of sex-neutral language
  • Written documented compliance efforts and their results

For more information, contact Extension Equal Opportunity Specialist Sean Nelson at (515) 294 -6018 or by email seann1@iastate.edu.

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