4-H Club Financial Management

Dr. John Lawrence Letter - 4-H Club Financial Management to Extension Districts

4-H Club Financial Management resources for 4-H clubs and county extension offices. This process is in compliance the Iowa State Auditor's office and is consistent with sound fiduciary practices that clubs should follow. It is also supported by ISU Extension and Outreach central administration and the Iowa Extension Council Association.

Extension district financial policies are being implemented because 4-H club and learning communities’ funds are public funds according to Iowa Code and extension districts have fiduciary responsibilities to manage them. Public Funds, as defined in Iowa Code Chapter 12C.1, are those funds owned by a public entity such as a county extension district. This includes both tax and non-tax monies. All monies generated by users of the district entity are owned by the district, not the user, and are under the control of the local extension council.

All public funds are the legal responsibility of the extension council. Legal responsibility assigned by law cannot be transferred by extension council action. All public funds have the same legal requirements for accounting, reporting, auditing, proper signatures, segregation of duties, publishing, bonding, investing and uniform financial accounting procedures.

Policy and Talking Points

Office of Iowa State Auditor 4-H Club Funds Opinion Letter

CS.7.20.18 Extension District Financial Policies for 4-H Clubs 2018

CS.7.20.18 4-H Financial Management Talking Points

CS.9.24.18 Managing 4-H Club Funds FAQ

CS.7.20.18 4-H Guidelines and Fund Management - PowerPoint

4-H Club and Extension District Partnership Agreement

CS.7.20.18 4-H Club Partnership Agreement.docx

4-H Club Financial Management Forms

CS.7.13.18 4-H Club Account Voucher Request.xlsx

CS.7.13.18 4-H Club Account Deposit Slip.xlsx

CS.7.13.18 4-H Club Account Inventory Worksheet.xlsx