Record Keeping

The purpose of 4-H record keeping is to teach how to keep records, which is an important life skill. Record keeping is an ongoing process that does not end when the 4-H year ends. Youth are encouraged to select from a variety of alternatives to meet their individual record keeping needs and learning styles.

Philosophy for 4-H Record Keeping

4-H Member Record Keeping

Clinton County 4-H'ers are encouraged to develop a record-keeping system that includes six parts: 

  1. Table of Contents 
  2. Title Page (current photo, name, club, county, age, grade and 4-H year)
  3. Yearly 4-H Summary (4H 0096) or a 4-H Story
  4. 4-H Member Self Evaluation
  5. Clinton County 4-H Record Keeping Evaluation
  6. Project Records
    1. Any Project Area (only one based on years involved in a project area)
      1. Basic 4-H Project Record (4H 0096A) (first, second, or third year in a project area)
      2. Experienced 4-H Project Record (4H 0096B) (fourth, fifth, or sixth year in a project area)
      3. Advanced 4-H Project Record (4H 0096C) (seventh, eighth or ninth year in a project area)
    2. Livestock Project Area Forms
      1. Market Animal (Junior)
      2. Market Aimal (Experienced)
      3. Breeding Animal (Junior)
      4. Breeding Animal (Experienced)
      5. Dairy Goat
      6. Poultry
      7. Rabbit
      8. Dog
    3. Additional Project Area Forms
      1. Shooting Sports Project Record
      2. Vegetable Garden Project Worksheet
      3. Crop Production Project Worksheet
      4. Photography Project

Check out our NEW Record Keeping Help Sheet for detailed descriptions of each part. This help sheet was updated June 2023. 

For Project Area Awards 

Record Books (and officer books) are due October 16, 2023 (since October 15 is a Sunday). You must turn in your books to the Extension Office or your Club Leader!

Record Book Challenge - 2023

Do record books seem too difficult to complete? Not anymore! The Record Book Challenge is designed to break down the recording process into bite-sized chunks! Each weekly challenge completed will enter your name into a prize raffle! Tune in each Sunday for that week's challenge! The challenge will begin July 30th! 🍀📕 Winners will be announced at Recognition Night in November. 

Looking for more help? 

Check out these resources from Iowa 4-H:

    Club Officer Record Keeping

    Officer Information

    2022-2023 Officer Record Book Evaluation Forms

    These forms will be used for the 2023 Recognition Night because officers were given them at training during their September 2022-August 2023 term. (Most likely in January of 2023.) 

    2023-2024 Officer Record Book Evaluation Forms (updated for next program year!)

    These forms will be used for judging for officers elected for September 2023-August 2024. This means officers elected in fall of 2023 should reference the following forms when creating their officer books for 2023-2024. Questions? Reach out!

    Treasurer Record Book