Record Keeping

The purpose of 4-H record keeping is to teach how to keep records, which is an important life skill. Record keeping is an ongoing process that does not end when the 4-H year ends. Youth are encouraged to select from a variety of alternatives to meet their individual record keeping needs and learning styles.

Philosophy for 4-H Record Keeping

4-H Member Record Keeping

Clinton County 4-H'ers are encouraged to develop a record keeping system that includes six parts: 

  1. Title Page (current photo, name, club, county, age, grade and 4-H year)
  2. Table of Contents 
  3. Yearly 4-H Summary (4H 0096) or a 4-H Story
  4. Project Records
    1. Any Project Area (only one based off years involved in a project area)
      1. Basic 4-H Project Record (4H 0096A) (first, second, or third year in a project area)
      2. Experienced 4-H Project Record (4H 0096B) (fourth, fifth, or sixth year in a project area)
      3. Advanced 4-H Project Record (4H 0096C) (seventh, eighth or ninth year in a project area)
    2. Livestock Project Area Forms
      1. Market Animal (Junior)
      2. Market Aimal (Experienced)
      3. Breeding Animal (Junior)
      4. Breeding Animal (Experienced)
      5. Dairy Goat
      6. Poultry
      7. Rabbit
      8. Dog
    3. Additional Project Area Forms
      1. Shooting Sports Project Record
      2. Vegetable Garden Project Worksheet
      3. Crop Production Project Worksheet
      4. Photography Project
  5. 4-H Member Self Evaluation
  6. Clinton County 4-H Record Keeping Evaluation

Check out our Record Keeping Help Sheet for detailed descriptions of each part. 


Looking for more help? Check out these resources from Iowa 4-H:

Record Books (and officer books) are due October 14. You must turn in your books to the Extension Office or your Club Leader!

Formatting Your Record keeping System

You can use a traditional paper record keeping system or use the following formats or elements in your record keeping system:

  • Video or Audio Recordings (4-H 0097A) (Use 4-H96 A, B or C as a reference)
  • Portfolio (4H 0097B) (Use 4-H 0096 A, B or C as a reference) 
  • Computerized form (Use 4-H 0096 A, B or C as a reference) 

For Project Area Awards 

Club Officer Record Keeping

Officer Information

Officer Record Book Evaluation Forms

Treasurer Record Book