The purpose of 4-H record keeping is to teach how to keep records, which is an important life skill. Record keeping is an ongoing process that does not end when the 4-H year ends. Youth are encouraged to select from a variety of alternatives to meet their individual record keeping needs and learning styles.
4-H Member Record Keeping
Clinton County 4-H'ers are encouraged to develop a record-keeping system that includes six parts:
- Table of Contents
- Title Page (current photo, name, club, county, age, grade and 4-H year)
- Yearly 4-H Summary (4H 0096) or a 4-H Story
- 4-H Member Self Evaluation
- Clinton County 4-H Record Keeping Evaluation
- Project Records
- Any Project Area (only one based on years involved in a project area)
- Basic 4-H Project Record (4H 0096A) (first, second, or third year in a project area)
- Experienced 4-H Project Record (4H 0096B) (fourth, fifth, or sixth year in a project area)
- Advanced 4-H Project Record (4H 0096C) (seventh, eighth or ninth year in a project area)
- Livestock Project Area Forms
- Market Animal (Junior)
- Market Aimal (Experienced)
- Breeding Animal (Junior)
- Breeding Animal (Experienced)
- Dairy Goat
- Poultry
- Rabbit
- Dog
- Additional Project Area Forms
- Any Project Area (only one based on years involved in a project area)
Check out our NEW Record Keeping Help Sheet for detailed descriptions of each part. This help sheet was updated June 2023.
For Project Area Awards
- Current 4-H members who have completed 9th, 10th, 11th, or 12th grade are eligible to apply for a county record keeping project award ($100 value!). Apply using Record Keeping Project Award Form. More information is also found on the form.
- 4-H Club Junior/Intermediate Record Book Award Report - to be completed by 4-H Leaders and Due to Extension Office by November 1, 2023.
Record Books (and officer books) are due October 16, 2023 (since October 15 is a Sunday). You must turn in your books to the Extension Office or your Club Leader!
Record Book Challenge - 2023
Do record books seem too difficult to complete? Not anymore! The Record Book Challenge is designed to break down the recording process into bite-sized chunks! Each weekly challenge completed will enter your name into a prize raffle! Tune in each Sunday for that week's challenge! The challenge will begin July 30th! 🍀📕 Winners will be announced at Recognition Night in November.
- Survey Link: https://bit.ly/3qj8Y1c
- Facebook page (where you'll find weekly posts)
- News article breaking down the challenge.
Looking for more help?
Check out these resources from Iowa 4-H:
Club Officer Record Keeping
Officer Information
- Learn about ALL officer positions on Iowa 4-H Officer Resources
- Officer Induction Ceremony Guidelines - coming soon
- Conducting a 4-H Business Meeting (Parliamentary Procedure)
- So You're the Club President
- So You're the Club Vice President
- So You're the Club Secretary
- So You're the Club Treasurer
- So You're the Club Historian
- So You're the Club Reporter
- So You're the Club Photographer
- So You're the Club Recreation Leader
2022-2023 Officer Record Book Evaluation Forms
These forms will be used for the 2023 Recognition Night because officers were given them at training during their September 2022-August 2023 term. (Most likely in January of 2023.)
- 2022-2023 Club Treasurer Record Evaluation form
- 2022-2023 Club Historian Record Evaluation form
- 2022-2023 Club Secretary Record Evaluation form
- 2022-2023 Club Reporter Record Evaluation form
2023-2024 Officer Record Book Evaluation Forms (updated for next program year!)
These forms will be used for judging for officers elected for September 2023-August 2024. This means officers elected in fall of 2023 should reference the following forms when creating their officer books for 2023-2024. Questions? Reach out!
- 2023-2024 Club Treasurer Record Evaluation form
- 2023-2024 Club Historian Record Evaluation form
- 2023-2024 Club Secretary Record Evaluation form
- 2023-2024 Club Reporter Record Evaluation form
Treasurer Record Book
- Partnership Agreement (New one each year due 12/1)
- Yearly Budget Excel or PDF or Google Doc (Should run September-August)
- Annual Financial Report (September-August)
- Monthly Reports (Tab by Month)
- Monthly Statement from Extension and Outreach Office
- Treasurer Worksheet (Optional) Excel or Google Doc
- Deposit Slips Excel or PDF or Google Doc or Editable PDF
- Funds Requests (with receipt copies) Excel or PDF or Google Doc or Editable PDF
- Fundraising Requests
Additional Club Account Information
- Financial Guidelines for 4-H Clubs
- Appropriate Use of 4-H Club Funds
- Gift Card Policy - March 2023
- Managing 4-H Club and Learning Community Funds Frequently Asked Questions
- How to Read Your Club's Monthly Report
- Additional Resources
- IRS Leader Deduction Information Sheet