The purpose of 4-H record keeping is to teach how to keep records, which is an important life skill. Record keeping is an ongoing process that does not end when the 4-H year ends. Youth are encouraged to select from a variety of alternatives to meet their individual record keeping needs and learning styles.
4-H Member Record Keeping
Clinton County 4-H'ers are encouraged to develop a record keeping system that includes six parts:
- Title Page (current photo, name, club, county, age, grade and 4-H year)
- Table of Contents
- Yearly 4-H Summary (4H 0096) or a 4-H Story
- Project Records
- Any Project Area (only one based off years involved in a project area)
- Basic 4-H Project Record (4H 0096A) (first, second, or third year in a project area)
- Experienced 4-H Project Record (4H 0096B) (fourth, fifth, or sixth year in a project area)
- Advanced 4-H Project Record (4H 0096C) (seventh, eighth or ninth year in a project area)
- Livestock Project Area Forms
- Market Animal (Junior)
- Market Aimal (Experienced)
- Breeding Animal (Junior)
- Breeding Animal (Experienced)
- Dairy Goat
- Poultry
- Rabbit
- Dog
- Additional Project Area Forms
- Any Project Area (only one based off years involved in a project area)
- 4-H Member Self Evaluation
- Clinton County 4-H Record Keeping Evaluation
Check out our Record Keeping Help Sheet for detailed descriptions of each part.
Looking for more help? Check out these resources from Iowa 4-H:
Record Books (and officer books) are due October 14. You must turn in your books to the Extension Office or your Club Leader!
Formatting Your Record keeping System
You can use a traditional paper record keeping system or use the following formats or elements in your record keeping system:
- Video or Audio Recordings (4-H 0097A) (Use 4-H96 A, B or C as a reference)
- Portfolio (4H 0097B) (Use 4-H 0096 A, B or C as a reference)
- Computerized form (Use 4-H 0096 A, B or C as a reference)
For Project Area Awards
- Only current 4-H members who have completed 11th or 12th grade are eligible to apply for a county record keeping project award. Apply using Record Keeping Project Award Form. More information also found on form. (Due October 14! Even though the form says a different date.)
- 4-H Club Junior/Intermediate Record Book Award Report - to be completed by 4-H Leaders and Due to Extension Office by October 28, 2022
Club Officer Record Keeping
Officer Information
- Learn about ALL officer positions on Iowa 4-H Officer Resources
- Officer Induction Ceremony Guidelines - coming soon
- Conducting a 4-H Business Meeting (Parliamentary Procedure)
- So You're the Club President
- So You're the Club Vice President
- So You're the Club Secretary
- So You're the Club Treasurer
- So You're the Club Historian
- So You're the Club Reporter
- So You're the Club Photographer
- So You're the Club Recreation Leader
Officer Record Book Evaluation Forms
- Club Treasurer Record Evaluation form
- Club Historian Record Evaluation form
- Club Secretary Record Evaluation form
- Club Reporter Record Evaluation form
Treasurer Record Book
- Partnership Agreement (New one each year due 12/1)
- Yearly Budget Excel or PDF or Google Doc (Should run September-August)
- Annual Financial Report (September-August)
- Monthly Reports (Tab by Month)
- Monthly Statement from Extension and Outreach Office
- Treasurer Worksheet (Optional) Excel or Google Doc
- Deposit Slips Excel or PDF or Google Doc or Editable PDF
- Funds Requests (with receipt copies) Excel or PDF or Google Doc or Editable PDF
- Fundraising Requests
Additional Club Account Information
- Financial Guidelines for 4-H Clubs
- Appropriate Use of 4-H Club Funds
- Gift Card Policy - March 2023
- Managing 4-H Club and Learning Community Funds Frequently Asked Questions
- How to Read Your Club's Monthly Report
- Additional Resources
- IRS Leader Deduction Information Sheet