4-H Record Keeping

Philosophy for 4-H Record Keeping
The purpose of 4-H record keeping is to teach how to keep records, which is an important life skill. Record keeping is an ongoing process that does not end when the 4-H year ends. Youth are encouraged to select from a variety of alternatives to meet their individual record keeping needs and learning styles.
Objectives for 4-H Record Keeping

  • To learn how to set goals, how to make plans for action, and how to decide how well you did (evaluation).
  • To learn the skills of record keeping and organization to use now and in the future.
  • To learn to communicate and summarize.
  • To learn responsibility by completing a task.
  • To evaluate information that will market personal skills through future resumes and application forms.


4-H Member Record Keeping:

Clinton County 4-H'ers are encouraged to develop a record keeping system that includes six parts: 

  1. Title Page (current photo, name, club, county, age, grade and 4-H year)
  2. Table of Contents 
  3. Yearly 4-H Summary (4H 0096) or a 4-H Story
  4. Project Records

    1. Any Project Area (choose one based off years involved in a project area)

      1. Basic 4-H Project Record (4H 0096A)
      2. Experienced 4-H Project Record (4H 0096B)
      3. Advanced 4-H Project Record (4H 0096C)
    2. Livestock Project Area Forms
    3. Additional Project Area Forms

      1. Shooting Sports Project Record
      2. Vegetable Garden Project Worksheet
      3. Crop Production Project Worksheet
      4. Photography Project
  5. 4-H Member Self Evaluation
  6. Clinton County 4-H Record Keeping Evaluation

Check out our Record Keeping Help Sheet for detailed descriptions of each part. 

Formatting Your Recordkeeping System

You can use a traditional paper recordkeeping system or use the following formats or elements in your recordkeeping system:

  • Video or Audio Recordings (4-H 0097A) (Use 4-H96 A, B or C as a reference)
  • Portfolio (4H 0097B) (Use 4-H 0096 A, B or C as a reference) 
  • Computerized form (Use 4-H 0096 A, B or C as a reference) 

For Project Area Awards: 

Club Financial Information: 

Club Officer Information


Officer Book Evaluation Forms (updating for 2020)

Officer Specific

Treasurer Record Book

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