4-H Record Keeping

The purpose of 4-H record keeping is to teach how to keep records, which is an important life skill. Record keeping is an ongoing process that does not end when the 4-H year ends.

Record Book Forms

Clayton County 4-H Participation Guide

Clayton County Record Keeping Guidelines

1. Title Page – A new title page is made each year. The title page introduces you. Be creative.
Suggestions for your title page:
a. Current photo
b. Your name
c. Club name
d. Years in 4-H
e. Age and Grade in school
f. 4-H age category (Junior, Intermediate, Senior)

2. Clayton County Participation Guide – Form should be completed and signed by both the member and leader.

3.  4-H Yearly Summary – The summary helps you summarize your participation in 4-H projects, local group involvement and at community, county, area, and state levels.  Pictures and clippings related to club events may be placed here. Examples: club meetings, camps, float, county and state fair non-project activities

4. Project Records – One form is needed for each project in which you are enrolled.  Computer forms may be used.

*Goals are required for each project area.

*Financial records are encouraged for all members. Intermediate and senior members are required to include some type of financial statement on their projects. A general financial summary (part of 4-H 96 B & C) or optional specific worksheets should be completed with projects to record costs of owning or making an item, comparison costs, etc. 

*Project related photos, clippings, and exhibit information should be placed after the forms.

Remember to organize your 4-H record book.

It is recommended that each project area should be separated with a “tab” divider, and arranged and “tabbed” by year, with the most recent material on top in each area.
You may also organize your book by years with “tab” dividers.

The most important thing is that your book is organized and information is easily found.

Record Keeping Tips:
1. Be Neat.

2. Check spelling, grammar, and math.

3. Be sure to tell what you learned in each project throughout the year.

4. DO NOT include the following items:  fair ribbons, feed tags, 4-H newsletter, club programs, or stall cards

5. Goals are what you want to learn in each project.
          • Include three parts.
          • ACTION – how you are going to do it.
          • RESULT  - what you will do
          • TIMETABLE – when you plan to have it completed.
          • Do you have control over all 3 parts of the goal?
          • Examples:  I want to learn how to make chocolate chips cookies to serve at the March  4H club meeting. I want to train my dog to sit before county fair time. NOT: I want to win a blue ribbon at fair.


Junior Members: 4th to 6th graders
Intermediate Members: 7th and 8th graders
Senior Members: 9th to 12th graders


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