Club Resources

Club Community Service Award

Club community service award applications are due by October 1. List the community service projects your club has done since last October and briefly explain the type of project and what was done.  Cash prizes for the top clubs.

Medical Release Forms

Clayton County Extension and Outreach provides annual accident insurance from the American Income Life Insurance Company for enrolled 4-H members, Clover Kids and leaders.  Snow activities are not covered under this policy (see Winter Sports Waiver below).  

4-H Clubs should purchase additional coverage from American Income Life for these activities. Clubs should also purchase Special Activities Coverage for non-members participating in their  events.  Contact the Clayton County Extension Office if you have any questions about Risk Management and insurance coverage.

Annual Club Paperwork

Club Officer Resources

Congratulations! Iowa 4-H is proud of you for stepping into a club leadership position! As a 4-H club officer, you represent the 4-H Program—both in and out of your 4-H activities. Your fellow 4-H members will look up to you as you use your skills and abilities to lead with dedication, professionalism, and enthusiasm. These guides and worksheets will provide tips for effective leadership, a checklist for your role's tasks, and instructions on some of your most important officer duties.

Record Keeping

The purpose of 4-H record keeping is to teach how to keep records, which is an important life skill. Record keeping is an ongoing process that does not end when the 4-H year ends.

Record Book Forms

Clayton County 4-H Participation Guide

Clayton County Record Keeping Guidelines

  1. Title Page – A new title page is made each year. The title page introduces you. Be creative. Suggestions for your title page:
    1. Current photo
    2. Your name
    3. Club name
    4. Years in 4-H
    5. Age and Grade in school
    6. 4-H age category (Junior, Intermediate, Senior)
  2. Clayton County Participation Guide – Form should be completed and signed by both the member and leader.
  3. 4-H Yearly Summary – The summary helps you summarize your participation in 4-H projects, local group involvement and at community, county, area, and state levels.  Pictures and clippings related to club events may be placed here. Examples: club meetings, camps, float, county and state fair non-project activities
  4. Project Records – One form is needed for each project in which you are enrolled.  Computer forms may be used.
    1. Basic 4-H Project Record (4H 0096A) recommended for junior member (grades4-6)
    2. Experienced 4-H Project Record (4H 0096B) recommended for intermediate members (grades 7-8)
    3. Advanced 4-H Project Record (4H 0096C) recommended for senior members (grades 9-12)

*Goals are required for each project area.

*Financial records are encouraged for all members. Intermediate and senior members are required to include some type of financial statement on their projects. A general financial summary (part of 4-H 96 B & C) or optional specific worksheets should be completed with projects to record costs of owning or making an item, comparison costs, etc. 

*Project related photos, clippings, and exhibit information should be placed after the forms.

Remember to organize your 4-H record book

It is recommended that each project area should be separated with a “tab” divider, and arranged and “tabbed” by year, with the most recent material on top in each area.
You may also organize your book by years with “tab” dividers.

The most important thing is that your book is organized and information is easily found.

Record Keeping Tips:

  1. Be Neat.
  2. Check spelling, grammar, and math.
  3. Be sure to tell what you learned in each project throughout the year.
  4. DO NOT include the following items:  fair ribbons, feed tags, 4-H newsletter, club programs, or stall cards
  5. Goals are what you want to learn in each project. Include three parts.
    1. ACTION – how you are going to do it.
    2. RESULT  - what you will do
    3. TIMETABLE – when you plan to have it completed.
    4. Do you have control over all 3 parts of the goal?
    5. Examples:  I want to learn how to make chocolate chips cookies to serve at the March  4H club meeting. I want to train my dog to sit before county fair time. NOT: I want to win a blue ribbon at fair. 

Junior Members: 4th to 6th graders
Intermediate Members: 7th and 8th graders
Senior Members: 9th to 12th graders


All 4-H members are encouraged to apply for record keeping system awards and/or project awards.  The deadline to apply is October 1.  There are three basic county award application areas for Clayton County 4-H’ers to compete in - Record Keeping, Project Awards & Club Officer  Award                                      

  1. Record Keeping Clayton County 4-H Record Keeping Awards Application
    1. Junior Record Keeping (4th-6th grades) Evaluation will be based on the 4-H'ers complete record keeping system. 
    2. Intermediate & Senior Record Keeping (7th-12th grades) Evaluation will be based on the record keeping system only.
  2. Project Awards (7th-12th grades) Evaluation will be a combination of support material and an interview or video. County 4-H Project Award Application
  3. Club Officer Awards (open to 4-H’ers currently holding a local club office) Evaluation is based on support material and a written paragraph about growth & personal development gained. 4-H Club Officer Award Application

Application Form for Alumni, Honorary & Meritorious Service Awards

Volunteer Background Screening Forms