Suggested Record Book Order
NEW! Chickasaw 4-H Record Book Guidelines!
Cover Page - include Name, Club Name, Grade Completed, 4-H Years completed (do not include Little Clover years), Picture of yourself
Tab each of the following sections to make them easy to find
Yearly Summary - fill out completely, include only the current year
Non-Project Clippings - pictures of 4-H activities, newspaper articles & clippings, etc
Project Records
- Include a tab for each project area you participated in this year (i.e. Ag & Natural Resources, Food & Nutrition, Beef, Poultry)
- Complete a Project Record (Basic, Experienced, or Advanced) for each project area
- Livestock and Photography have project-specific forms to complete.
- Include current year and up to 2 years of previous records for each project area.
- If you have participated in a project for over 3 years, please keep your older project records in a separate binder that is not submitted.
- Exception: when applying for Outstanding 4-H'er Award, please include all years of project records.
DO NOT include Ribbons, certificates, green cards, etc. Those are more suited for a 4-H scrapbook.
Record Keeping Forms from Extension Store - THESE ARE ALL FREE TO DOWNLOAD!! (scroll down to find links to species-specific Record Keeping forms)
Record Book Evaluation and Award Application Forms
- Senior 4-H'er Award Application Form & Evaluation Sheet (Completed 9-12) (Word, PDF)
- Intermediate 4-H'er Award Application & Evaluation Sheet (completed 7-8) (Word, PDF)
- Junior 4-H'er Award Application & Evaluation Sheet (completed 4-6) (Word, PDF)
- Little Clover Award Application & Evaluation Sheet (completed K-3) (Word, PDF)
- 4-H Alumni, Honorary Member, & Meritorious Service Award nomination form (Word, PDF)
- 4-H & Family Volunteer Award nomination form (Word, PDF)
Record Keeping Awards and Definition of Terms
- Record Keeping Awards
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Certificate of Recognition:
Available for members choosing not to apply for a project award or for members who have already received all project awards for which they are interested at their age level.Intermediate and Senior Project Awards (Plaques and/or Bars):
Intermediates and Seniors may apply for up to five (5) of the following project awards with the understanding that Citizenship & Leadership has to be included with each project area:- Animal Science
- Beef
- Child Development
- Citizenship
- Clothing & Fashion
- Communication
- Consumer Mgmt
- Crop Production
- Dairy Cattle
- Digital Storytelling
- Dog
- Environment
- Food & Nutrition
- Goats
- Health
- Home Improvement
- Horse & Pony
- Horticulture
- Leadership
- Mechanics
- Music
- Outdoor Adventures
- Pets
- Photography
- Poultry
- Rabbits
- Science, Eng. & Tech
- Self-Determined
- Sewing & Needle Art
- Sheep
- Shooting Sports
- Swine
- Vet Science
- Visual Arts
- Woodworking
Project Award Requirements
- Completed record keeping forms: Cover Page, Yearly Summary, Project Record form, Project Worksheets, support materials.
- Record Books are due Sept. 15th to the Extension Office.
- May receive individual project award only once as an Intermediate and once as a Senior, up to 3 different project awards per year.
- Enrolled in project during current 4H year.
- Has been enrolled in project 2+ yrs (to show growth). These records need to be present in your record book.
- Intermediate- records must show evidence of leadership and/or citizenship in award area.
- Seniors– records must show evidence of leadership and citizenship in award area.
- Livestock awards require market/breeding animal worksheets if applying for those awards.
- Definition of Terms
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Local = your 4-H Club \
County = involves other Chickasaw County 4-Hers
Area = involves 4-Hers from neighboring counties
State = involves 4-Hers from all counties in IowaCitizenship/Service--helping or working for the benefit of others or the community for no pay with goal to benefit someone else.
Citizenship examples:
- host a meeting
- lead pledges
- serve on a committee
- work with club on community service or fundraising project
- 4-H’ers for 4-H donation
- National 4-H Week promotion
- herdsmanship at the county fair
- hosting the exhibit building at the fair
- cleaning show rings and wash racks
- picking up trash at the fairgrounds
- pre and post fair clean up
- work at fund raisers
Project Citizenship examples:
- help a new 4-H member with a project
- serve on a committee to plan a community event
- help others at a workshop related to your project
- prepare a display for a community event
- recycle articles related to your project
- take your project to show people at the elderly care center, day care center, preschool, or library
- make a donation to charity, care facility, food pantry, or needy family
- volunteer at a community event related to your project
- make a gift for someone related to your project
- care for animals, yard, garden, etc. (or for friends or neighbors while they are away)
- plant flowers, bake a cake, decorate tray favors
- volunteer to babysit, make and donate bird feeders
Communication--writing, talking to, or showing others in order to share ideas, knowledge, or skills.
Communications examples:
- answering roll call
- club presentations
- making posters to promote a club fund raiser
- community service project
- working exhibit
- educational presentation
- share-the-fun act
- 4-H poster contest
- speaking part at a 4-H event
- public service announcements on the radio to promote 4-H
Project Communications examples:
- any of the county communications examples related to a project area
- write a report dealing with a project area
- create a display or poster related to a project area
- talk about or show your project to a class, non 4-H friends, community club, radio, etc.
- interview an expert in your project area
- write 4-H newsletter articles or local newspaper article
- take photos or make a scrapbook of your project to show others
Leadership is helping a group attain its goals. It is taking the lead in giving direction, planning and organizing. Leadership is where the 4-H’er shares a skill or shows how to do something for another 4-H’er, your club and others.
Leadership Examples:
- being a club officer
- teaching other club members how to complete 4-H records
- club fundraising committee member (any committee)
- jr. camp counselor
- served on a project development committee (maybe for county/state level)
- served on fair booth committee or helped decorate club booth
- helped keep score at county softball tournament or teach others how to play
- help record information at county livestock weigh-in
- recruit new members
- serve on 4-H County Council
- help 4-H’er plan a presentation
- plan a club tour, trip, or activity
- plan club’s yearly program
- teach new members the 4-H pledge and motto
- teach other 4-H’ers how to groom and correctly lead their calf or tie-dye a shirt