Record Keeping

Record Keeping cover

4-H Record Keeping

4-H RECORDS BOOKS ARE DUE in the EXTENSION OFFICE by Tuesday, November 1st! Questions call 319-234-6811! 

Note: 4-H Awards Banquet is Sunday, Nov. 20th at Pepsi Pavilion, 2:00-4:00pm

Record Keeping

Record Keeping Forms 

Assembling Your 4-H Records

This is a suggested order of how your record book should look and pages you should have included. This makes a good check off list.

Junior Awards:

4th-6th Grade: 

Use County 4-H Award check form for:

County 4-H Awards CHECK Form Word 

  • Outstanding 4th Grader with Clover Kid experience
  • Outstanding 4th Grader without Clover Kid experience
  • Outstanding Junior 4-H Record Book (4th – 6th grade)
    •     1st Year Jr. Record, 2nd Year Jr. Record, 3rd Year Jr. Record

  • Junior Project Awards (5th - 12th grade)
    • Aerospace, Automotive, Beef, Bicycle, Bread, Camping, Cavies/Guinea Pigs, Child Development, Citizenship, Clothing/Sewing/Needle Arts, Communication, Conservation, Consumer Management, Crop Production, Dairy Cattle, Dog, Electricity/ Electronics, Entomology, Environment, Family Project, Fashion Revue, Fitness, Fishing, Food & Nutrition, Food Preservation, Forestry, Goats, Health, Home Improvement, Horse & Pony, Horticulture, Leadership, Llama, Music, Pets, Photography/Digital, Plant Science, Poultry, Rabbit, Safety, Science Engine& Technology, Self -Determined, Sheep, Shooting Sports, Small Engines, Swine, Tractor, Veterinary Science, Visual Arts, Welding, Wildlife, Woodworking

  • Citizenship (5th - 8th grade)
  • Leadership (5th - 8th grade)

Intermediate Awards:

7th-8th Grade:                                                                                                     

 

Use County 4-H Award check form for:

County 4-H Awards CHECK Form Word 

 

  • Outstanding Intermediate 4-H Record Book 
    • 1st Year Int. Record, 2nd Year Int. Record

  • Intermediate Project Awards
    • Aerospace, Automotive, Beef, Bicycle, Bread, Camping, Cavies/Guinea Pigs, Child Development, Citizenship, Clothing/Sewing/Needle Arts, Communication, Conservation, Consumer Management, Crop Production, Dairy Cattle, Dog, Electricity/ Electronics, Entomology, Environment, Family Project, Fashion Revue, Fitness, Fishing, Food & Nutrition, Food Preservation, Forestry, Goats, Health, Home Improvement, Horse & Pony, Horticulture, Leadership, Llama, Music, Pets, Photography/Digital, Plant Science, Poultry, Rabbit, Safety, Science Engine& Technology, Self -Determined, Sheep, Shooting Sports, Small Engines, Swine, Tractor, Veterinary Science, Visual Arts, Welding, Wildlife, Woodworking

 

  • Citizenship (5th - 8th grade)

  • Leadership (5th - 8th grade)

Senior Awards:

9th-12th Grade:                                                                                               

 

Use County 4-H Award check form for:

County 4-H Awards CHECK Form Word 

 

  • Outstanding Senior 4-H Record Book
    • 1st Year Sr. record, 2nd Year Sr. Record, 3rd Year Sr. Record, 4th Year Sr. Record

  • Senior Project Awards
    • Aerospace, Automotive, Beef, Bicycle, Bread, Camping, Cavies/Guinea Pigs, Child Development, Citizenship, Clothing/Sewing/Needle Arts, Communication, Conservation, Consumer Management, Crop Production, Dairy Cattle, Dog, Electricity/ Electronics, Entomology, Environment, Family Project, Fashion Revue, Fitness, Fishing, Food & Nutrition, Food Preservation, Forestry, Goats, Health, Home Improvement, Horse & Pony, Horticulture, Leadership, Llama, Music, Pets, Photography/Digital, Plant Science, Poultry, Rabbit, Safety, Science Engine& Technology, Self -Determined, Sheep, Shooting Sports, Small Engines, Swine, Tractor, Veterinary Science, Visual Arts, Welding, Wildlife, Woodworking

  • Project Excellence (also use the 4-H Award Information form)
  •  4-H Award Information Form Fillable
    • Agriculture Excellence, Carolyn Clubine Foods& Nutrition Award, Science & Engineering Excellence, Communications Excellence, Strein Horse Award, Excellence in Clothing/ Sewing/ Needle Arts Award, Expressive Arts Excellence, Excellence in Personal Development, Outstanding Dog Award, Poultry Excellence Award, Photography Achievement Award, Swine Excellence Award

Award Forms listed out: 

County 4-H Awards CHECK Form Word 

 - MUST HAVE
Use this form only if applying for an award. Check off the awards you would like to have your records considered for.

- Leader Statement (on back of County 4-H CHECK Form above)
This is a written statement from your leader telling us about your 4-H club work. This sheet will be removed from your record book after it has been evaluated.

 (Include only if applying for an award.) 
ONE FORM is required for each PROJECT AREA you are applying for and also
ONE FORM for RECORD KEEPING AWARD.
PLUS.... for each project area; complete one of the forms listed below that fits your grade level. (Grade as of May 2022).

 

4th-6th Grade:  7th-8th Grade:                                                                                                      9th-12th Grade:                                                                                               

Advanced Project Record

(Must be completed for Completion Award) 
This form serves as a summary of your year in 4-H. There is a place to write what activities and events you have done in your club, recognition received, activities you have done at home, in school, and in your community on regular basis. There is also a place to report on projects that you do not complete a Project Record form. 

 

HOW TO SET-UP YOUR RECORD BOOK:
(Clover Kids see below.)

Helpful Tip Sheets:

If applying for a Livestock or Photography Award see other forms below. Achieving Goals through 4-H Record Book Keeping

 

Livestock Forms 

Dairy Goat Lifetime Record  

Dairy Animal Lifetime Record 

Dairy Worksheet  

Market Beef, Sheep, and Swine Project Record Worksheet  - Jr's  

Market Animal Project Worksheet - Int.&Sr.  

Breeding Animal Project Worksheet  

Breeding Beef, Sheep, and Swine Project Record Worksheet - Jr's 

Ewe Lifetime Record 

Swine Lifetime Record  

Beef Lifetime Record  

Rabbit Project Worksheet  

Photography Project Worksheet 

Poultry Project Worksheet  

Laying Flock Worksheet  

Dog Lifetime Record 

Horse/Pony Worksheet  

Shooting Sports Project Record

Club Awards - Leaders 

To encourage clubs to achieve excellence in club activities to become involved in county events. 

 

 

 

 

Outstanding Leader & Volunteer Forms 

To recognize a 4-H club leader or volunteer for outstanding service to the 4-H club program. 

To recognize a volunteer for outstanding service to the local 4-H club program. This may be a parent or other community member who has helped the club by driving to events, helping with special projects, sharing talents at workshops, etc. 

 

 

More about Earning an Award 

Image removed.

 

The purpose of awards is to recognize 4-H members in a particular project area who feel they have done a great job that year. This is a self-nominaiton award - YOU DECIDE and YOU do the record book. You don't have to have the champion beef or a project considered for the State Fair, you just need to have set some goals (over the past 2 years that show growth) and met them. 


Members must meet these requirements:
1. Be enrolled in the project area for at least 2 years.
2. Complete project record sheets for the current year and include record sheets from previous years (see below - basic, experienced, or advanced).
3. Complete the 4-H Yearly Summary (see below).
4. Show growth in the project area through setting progressively more challenging goals and meeting them.
You may add as much supplemental information as you want to your project records including picturs, clippings, etc.
Your book should be done neatly and it is best practice to answer the above questions on a computer and print it out.
THE BIG THING TO REMEMBER IS TO WIN AN AWARD, YOU MUST APPLY! Forms are below.