The state of Iowa allows for several different forms of business. The choice of a business entity affects liability, taxation, capitalization, decision making, agricultural government payments, gifting or transfer options. Such a decision requires much thought and advice from professionals such as attorneys and accountants when deciding on which business structure is appropriate. This publication is not intended to provide legal advice but to familiarize you with some of the terms and concepts. A table is provided at the end of this publication to compare the various options available.
The business structures allowed in Iowa include:
- Sole Proprietorship
- General Partnership (Iowa Code chapter 486A)
- Limited Partnership [Domestic or Foreign] (Iowa Code chapter 488)
- Limited Liability Partnership [Domestic or Foreign] (Iowa Code chapter 486A)
- For Profit Corporation [Domestic or Foreign] (Iowa Code chapter 490)
- Nonprofit Corporation [Domestic or Foreign] (Iowa Code chapter 504)
- Professional Corporation [Domestic or Foreign] (Iowa Code chapter 496C)
- Limited Liability Company [Domestic or Foreign]
“For Profit Corporations” are further divided into C corporations and S corporations. In addition, there are provisions for different types of cooperatives.
Individual liability for debts and torts varies based on the business structure. Often preference will be given to a business structure that limits the individual’s financial liability to the equity contributed and shields the other personal assets from possible business exposure.
Another factor is the way that the business will be taxed. Some entities allow for the pass through of tax liability. Others may be subject to double taxation but will have more favorable tax rates, tax deductions, fringe benefits, or possible “minority shareholder discounts” for estate planning. Advice from a tax attorney is critical to understanding the implications.
Equity in a business can be raised from personal contributions, borrowing, or including other investors. Each business structure has unique issues relating to how this can be done. Keep in mind that a lender may still want personal guarantees on loans to provide additional collateral on borrowed capital.
The business structure can also impact the amount of decision making and control that other investors have. Certain classes of shareholders may or may not have voting rights. Some may have buy-sell agreements or other restrictions on transfer of shares or units. The structure also impacts the complexity of the organization, record keeping, tax reporting, and related costs.
Ag Program Payments
In the past, USDA farm program payments have been a substantial part of farm profits. Eligibility and payment limits can be impacted by the type of business structure. The USDA rules have changed over time and continue to be a moving target. Currently the programs look at payments at the business level and at the individual level.
Gifting or Transferring Ownership
Often we want to transfer wealth to the next generation by gifting,commonly using the annual gift tax exclusion. We may or may not want to give the income from assets that are transferred or control of the business. For estate tax planning we may also want to qualify for “minority shareholder discounts” on the shares of assets given away as well as those that are retained in the estate.
After a decision is made as to the type of business entity the next step may be to select a name. The Iowa Secretary of State maintains a database of names that have been used by Iowa-based companies. You can search the list online to see if your proposed name is already taken or is so similar to others that it might cause confusion. Search the database at: http://sos.iowa.gov/.
Also, make sure you don’t infringe on someone else’s trademark by checking: http://www.uspto.gov/trademarks/index.jsp
Sole Proprietor (SP)
The simplest and most common form of business entity is the sole proprietorship. This provides you with a great deal of control. All you need to do is start doing business. A business license, sales tax permit, purchase insurance, or registered name may be useful, but not required in this situation. Record-keeping requirements may be less. The assets may be transferred easier and financing may be simpler.
A major disadvantage is that personal assets are not protected from creditors of the business. These businesses tend to have limited life if the owner dies. All income is taxable and subject to self-employment taxes subject to limits.
General Partnership (GP)
A partnership is a legal entity created by two or more people wanting to operate a business together. Partners transfer money or property to the entity in exchange for a partnership interest. They are very easy to set up. They can be set up formally (written operating agreement) or informally. The name of the partnership should be registered. One caution is that people may unintentionally set up a partnership by holding themselves out to the public as a partnership; for example by selling grain in two peoples names. A crop-share landlord is not in a partnership necessarily but you may want to reinforce that by stating it in the lease.
One limitation of the partnership is that all partners are able to conduct business in the name of the partnership thus binding them to contracts and financial obligations. One option to limit a partner’s exposure is to become a “limited partner” which would limit your financial exposure to the amount invested. This requires a written agreement and filing with the Secretary of State.
If all of the partners agree, an incoming partner may purchase or be given a partnership interest. A person or entity could also be given interests as compensation for labor or management given to the partnership.
Partnerships have specific rules about how they are dissolved, but usually can easily be dissolved. They automatically dissolve if one of the general partners dies, withdraws, goes bankrupt, or has legal disability, often resulting in unintended tax consequences for the other partners. Buy-sell agreements can provide requirements for the dissolving of a partnership.
Partnerships are taxed as “pass through entities.” The partnership gets its own tax identification number and files tax returns. The partnership’s earnings, capital gains or losses flow through to the individual and are taxed at the individual’s rate. Individuals are responsible for self-employment taxes. Your basis in the partnership totals the amount of money you brought in plus the basis in property that you transferred in plus the share of the partnership liabilities you assumed.
The advantages of a partnership are that they are easy to set up and the income is taxed the same as a sole proprietor. The disadvantages are your assets are subject to creditors, partners can bind you to contracts and they may have to be dissolved to separate interests.
Limited Liability Partnership (LLP)
Another way to limit liability is to become designated as a Limited Liability Partnership. A limited partnership has one or more general partners and one or more limited partners. A person becomes a limited partner either by the consent of all the partners, or as a result of a conversion or merger, or as provided in the partnership agreement. Limited partners don’t participate in management. If you do, you may be considered a general partner with the associated liability issues.
A limited partner cannot bind the partnership. An obligation of the limited partnership is not an obligation of the limited partner, even if the limited partner is involved in management or control. A limited partner doesn’t have a fiduciary responsibility to the partnership. All general partners are liable jointly and severally for all obligations of the limited partnership unless otherwise agreed to by the claimant or provided by law.
Limited partnerships are taxed the same way as general partnerships.
Family Limited Partnerships (FLP)
Family Limited Partnerships are restricted to family members. The parents generally set up the partnership. Then over time they transfer shares of the partnership to the children or grandchildren. Often parents are using the annual gift exclusion ($14,000 in 2014) to make these tax free transfers. The management may be kept with the General Partners so a large percentage of the partnership could be gifted away with the parents still maintaining control. The income tax liability for profits goes with the ownership interest so you want to watch the income tax liability and the income distribution together.
The restrictions on the ownership of the FLP may make it difficult for someone wanting to sell out since family members are the only ones eligible to buy. If the partnership has to be dissolved there will probably be some significant income tax issues to deal with. One of the reasons for using a FLP is to reduce the value of the assets for estate tax purposes. This may result in the partnership’s assets being reduced by 25 percent or more for valuations.
The traditional corporation is the C corporation. It has investors called stockholders and they are only at risk for the amount they have invested in the company. The stockholders elect a board of directors that hires the management. In small family corporations, stockholders, board members and officers are often the same people. Minority shareholders may have very little decision making in the operation of the corporation. The stockholders have one vote for every share of stock they own.
The corporation can generally continue indefinitely. Small, closely held corporations need to maintain records of annual meetings and elections and file annual or biannual reports as required if they want to maintain their status. The corporation, at start-up, files “Articles of Incorporation.” Corporations require more recordkeeping than other types of business entities.
The corporation is taxed as a separate entity. The corporation pays taxes on its profits and then when it pays out profits to the shareholders in the form of dividends the shareholders may pay taxes on the profits again. In the past, corporations had lower tax brackets and greater deductibility of fringe benefits. C corps may have a fiscal tax year different than the calendar year.
Traditionally, C corps were viewed as a way to pass ownership onto the next generation by gifting, selling, transferring for compensation or by inheriting shares of stock. That is why you may find land owned by the corporation. At death the shares of stock get an adjustment in basis, but the underlying assets don’t which can result in significant tax liability issues if the corporation is liquidated. It is possible to convert a C corp to an S corp.
The “S corp”, which is a special form of the C corp, is also referred to as “Subchapter S” referring back to provisions in the federal tax code. The S corp has limited liability like the C corp but it is taxed like a partnership. The income and the deductions flow through to the individual tax payers, whom may be able to utilize potential tax losses in the start-up phase. S corps must use a calendar year for tax purposes.
Some restrictions on the S corp are that it is limited to 100 shareholders, may not have a corporate shareholder, and may not have more than one type of stock. There are filing requirements as well.
Many of today’s S corps started out as C corps, but were converted to S corps. The IRS states that if more than 25 percent of a S-corporation’s gross receipts consists of passive income for three consecutive years when the corporation has accumulated earnings and profits, the S corporation will automatically lose its subchapter S status. Cash rent from farmland would be “passive income.”
Limited Liability Company
The most recent form of business is the Limited Liability Company. It is a simpler form of business than a corporation, retains the limitation of liability, while still providing the option of having pass through taxation by making an “election.”
The formation of an LLC is similar to a corporation but the owners are called “members.” The ownership is in units instead of shares, and the directors are called managers. Iowa does allow a single member LLCs, but LLCs are not recognized everywhere. If it is a single member LLC it is a disregarded member for income tax purposes.
Management of an LLC can be very flexible depending upon what the Certificate of Organization and the Operating Agreement require. Distribution of profits is also flexible. The IRS may not allow as great a discount for minority shareholder interests due to the flexibility in transferring business interests.
The type of business structure may impact USDA Farm Service Agency programs as well as other government programs. Rules change over time, to find out the current implications, visit the local FSA office to understand liability issues beyond what the entity may provide and reasons that you may still have liability issues.
When putting together a business structure think about how the business will deal with gifts, transfers, sales, buy-sell agreements, financial stress, death, termination, or transfer to the next generation.
There are other business arrangements such as labor sharing agreements, machinery sharing agreements, livestock production contracts, and strategic alliances that may be useful.
Seek competent professional advice before forming an entity.
Ch. 486A Uniform Partnership Act
Ch. 488 Uniform Limited Partnership Act
Ch. 489 Revised Uniform Limited Liability Company Act
Ch. 490 Business Corporations
Ch. 497 Cooperative Association
Ch. 498 Nonprofit Cooperative Association
Ch. 499 Cooperative Association
Iowa Secretary of State
Statehouse, Des Moines, IA 50319
Iowa Department of Revenue and Finance
P.O. Box 10457, Des Moines, IA 50306-0457
(515) 281-3114 or (800) 367-3388
Iowa State University Extension and Outreach does not provide legal advice. Any information provided is intended to be educational and is not intended to substitute for legal advice from a competent professional retained by an individual or organization for that purpose.
This material is based upon work supported by USDA/NIFA under Award Number 2010-49200-06200.
Kelvin Leibold, extension farm management specialist 641-648-4850, firstname.lastname@example.org