How to streamline your CFAP application
If you are a farmer or rancher who faced price declines and additional marketing costs due to COVID-19, you have until August 28, 2020 to file for the Coronavirus Food Assistance Program (CFAP) with your local USDA Farm Service Agency (FSA) office.
The CFAP application form AD-3114 is available online for producers who prefer to fill it out manually. However, according to the Paperwork Reduction Act, filling out the AD-3114 form is estimated to take one hour per response. In order to streamline the CFAP application in times of social distancing and phased reopening of businesses, the USDA has published a CFAP Payment Calculator that serves multiple purposes:
- helps producers organize the information needed to apply for CFAP;
- informs producers of the initial payment and the potential for subsequent payments;
- automatically populates a printable version of the AD-3114 form; and
- saves in-person or on-the-phone consultations with FSA staff.
This article provides a step-by-step guide to using USDA’s CFAP Payment Calculator. Reading the article in full before downloading the spreadsheet, and following steps 1-18 sequentially will save you time and frustration.
You will need a computer with internet access and spreadsheet software. In order to print the completed AD-3114 form, you will also need a printer connected to the computer.
Follow these steps to calculate your CFAP payment and print the AD-3114 form:
- Download the CFAP Calculator and save it to your computer.
- Open the Calculator from the saved location. A message highlighted in yellow (Figure 1) might appear at the top of the spreadsheet asking your permission to "Enable Editing." Press the gray button with the legend "Enable Editing" to operate the spreadsheet.
- If a message highlighted in red appears (Figure 2) at the top of your screen indicating "Blocked Content", then proceed as described in Step 4. If no such message appears, go to Step 5.
- Close the file in the spreadsheet software. To allow your computer to run the program embedded in the Calculator (called "Macros"), use the Windows File Explorer (PC computer) or Finder (Mac computer) to browse to the saved file in your computer, click the second mouse button on the file name to access its Properties, locate the "Unblock" option at the bottom, check the Unblock box, and press OK. Then open the file in the spreadsheet software and click on the "Enable Editing" button. The Calculator should be operational.
- The spreadsheet is organized into 5 tabs, but you will enter data only on the "Data Entry" tab, and only in the cells highlighted in light-yellow. You only need to fill out the sections relevant to your operation: Dairy, Non-Specialty Crops, Livestock, Aquaculture/Nursery, and Specialty Crops.
- Fill out the top section with State, County, Name, and Address.
- If you produced Dairy in 2020, fill out Part 1: enter the total pounds of production, including any dumped milk, in January, February, and March 2020. If you do not produce Dairy, leave Part 1 blank.
- If you produced corn, soybeans, oats, or other Non-Specialty Crops (including Wool) in 2019, fill out Part 2: in each row, select a crop from the drop-down menu (if you click on a light yellow box under "Crop", a drop-down arrow will appear to the right); enter the 2019 total production across all your farms; and the 2019 total production not sold as of January 15, 2020. If your crop is not listed in the drop-down menu of Part 2, then see if it is listed in the drop-down menu of Part 5. If your crop is not listed in Parts 2 or 5, then it is not eligible for CFAP. If you did not produce Non-Specialty Crops in 2019, leave Part 2 blank.
- If you owned Livestock in 2020, fill out Part 3: in each row, select a livestock category; enter the total sales between January 15, 2020, and April 15, 2020 for owned inventory as of January 15, 2020, including any sales of offspring from owned inventory; and the highest inventory between April 16, 2020, and May 14, 2020. If you did not own livestock in 2020, leave Part 3 blank.
- If you were an Aquaculture/Nursery farmer in 2020, fill out Part 4: in each row, enter the name of the commodity that suffered value loss; the total value of sales from all farms between January 15, 2020 and April 15, 2020; and the total value of marketable inventory from all farms as of April 15, 2020. Note that reported losses in Part 4 are not included in the Calculated Initial Payment reported by this Calculator. USDA is continuing to review data associated with the impact of COVID-19 on value loss crops. Specific value loss crops that meet the eligibility criteria will be identified in the future. If you were not an aquaculture/nursery farmer in 2020, leave Part 4 blank.
- If you produced Specialty Crops in 2020, fill out Part 5: in each row, select a crop from the drop- down menu; enter the total value of production sold between January 15, 2020, and April 15, 2020; the total volume of production shipped but not sold between January 15, 2020 and April 15, 2020; and the total acres with production not shipped or sold between January 15, 2020 and April 15, 2020. If your crop is not listed in the drop-down menu of Part 5, then see if it is listed in the drop-down menu of Part 2. If your crop is not listed in Parts 2 or 5, then it is not eligible for CFAP. If you did not produce Specialty Crops in 2020, leave Part 5 blank.
- If the CFAP application is for a corporation, a limited liability company, or a limited partnership seeking an increase in the per- person payment limitation, fill out Part 6: enter the names of members/partners or stockholders who provide 400 hours or more of active personal labor or active personal management, or combination thereof, to the farming operation. If 2 or 3 members of the corporation, LLC, or LP are listed in Part 6, the payment limit will be increased from $250,000 to $500,000 or $750,000, respectively. If the application is not for a corporation, LLC, or LP, leave Part 6 blank.
- Revise for completeness and correct any mistakes. Check for typos, and make sure you are not leaving out any eligible commodity in the Data Entry tab.
- Your Initial Payment will be the lesser of the Calculated Initial Payment or $200,000 per individual (equivalent to 80% of the $250,000 payment limit per individual). For corporations, limited liability companies, and limited partnerships, the limit is 80% of the payment limitation calculated in Step 12. You can print the calculations in the "ECPR" tab by clicking on the red button at the top of the tab called "PRINT ECPR." Go back to the "Data Entry" tab by clicking on the blue button at the top called "GO TO DATA ENTRY".
- Save the file for future reference: go to File menu in your spreadsheet software, and select the Save command.
- Print the AD-3114 form by clicking on the yellow button "PRINT AD-3114" in the top left part of the "Data Entry" tab. Depending on the number of eligible commodities you produced, some of your commodities might not show up in the printed AD-3114 form. In that case, click on the light-orange button "PRINT AD-3114 Continuation."
- Revise the print out for accuracy, sign, and call your FSA county office to schedule an appointment and arrange how to submit your application electronically: by scanning, emailing, or faxing.
Any part of your Calculated Initial Payment (see Step 14) below 80% of your payment limit and above Your Initial Payment (see Step 15) might trigger subsequent payments at a later date.
Note that the present article was developed for USDA's CFAP Payment Calculator Version 1.2, last accessed on June 1, 2020. The USDA might update the Calculator without prior notice and render some or all parts of this information outdated.
For more information on CFAP, visit www.farmers.gov/cfap, or call 877-508-8364 to speak directly with a USDA employee in the CFAP Call Center.
Alejandro Plastina, extension economist, 515-294-6160, email@example.com