4-H Record Book Keeping

Record Books
The purpose of 4-H record keeping is to teach how to keep records, which is an important life skill. Record keeping is an ongoing process that does not end when the 4-H year ends.

Clover Kids/Junior books are due to your leader by September 15.  Leaders should be conference judging with each 4-H member that fills out a record book. Following the conference judging, 4-H leaders will submit to the Extension Office a summary sheet with the awards each 4-H member is eligible to receive by October 1.

Intermediate/Senior books are due to the Extension Office by September 15. Senior Achievement Awards must complete a required interview to be scheduled after judging.

If you need any assistance, please contact the Extension Office. Some record book forms are available online. http://www.extension.iastate.edu/winneshiek/4h

Expected Standards
Yearly Summary 
 2010 word document
Basic Project Record 
 2010 word document
Experienced Project Record
 2010 word document
Advanced Project Record
 2010 word document
Photography Worksheet pdf

Livestock Forms
Dairy Animal Worksheet pdf

Dog Project Worksheet
Horse Project Worksheet pdf

Pet Project Worksheet
Poultry Project Worksheet
Rabbit Project Worksheet
4-H Market Beef, Sheep & Swine Record Worksheet( for Junior members only)
4-H Breeding Animal Project Worksheet
4-H Market Animal Project Worksheet

Can't find what you are looking for?  Visit the Iowa 4-H webpage at /4h/projects/recordkeeping.htm

Requirements for Submitting Records

•           Complete record book in suggested order.
•           Complete and demonstrate competency in at least one project record.                                
•           Submit current year plus at least two previous years' records, especially for those project areas in which you are applying for an award.
•           Livestock project area records must include 4-H Market/Breeding Animal Worksheets to show feed rations, vet care and cost analysis plus the requirements listed below including ART Goals.
•           Intermediate/Senior  Members submit record books by September 15 to the Extension Office.  Clover Kids/Juniors, submit your record books to your 4-H leader.
•           May receive each project award only once as an intermediate and once as a senior.

 Suggested Order  for 4-H Record Book

1. Title Page with Photo - (optional, but could include your photo, your name, club name, grade in school and years in 4-H.)

2. Expected Standards

3. Local 4-H Club Program (optional)

4. 4-H Yearly Summary – The summary helps you summarize your participation in 4-H projects, local group involvement and at community, county, area, and state levels.  Pictures and clippings related to club events may be placed here. Examples: club meetings, camps, float, county and state fair non-project activities

5. Project Records – Add current project records on top of only two prior years records.  For example: 2009-2010 on top of 2008-2009, etc.
*One form is needed for each project in which you are enrolled.

*Goals are required for each project area.

*Financial records are encouraged for all members. Intermediate and senior members are required to include some type of financial statement on their projects. 

*Project related photos, clippings, and exhibit information should be placed after the forms.

6.  Optional:  4-H Project Worksheets
                      Tab by project area

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Record Keeping Tips:
1. Be neat. Make your writing clear and to the point. (Type if possible)

2. Check spelling, grammar, and math.

3. Be sure to tell what you learned in each project throughout the year.

4. Please do not include the following items:  fair ribbons, feed tags, 4-H newsletter, club programs, or stall cards.

5. Goals are what you want to learn in each project and includes three parts:
          • ACTION - how you are going to do it.
          • RESULT  - what you will do
          • TIMETABLE - when you plan to have it completed. 
Ask yourself: Do you have control over all 3 parts of the goal? 
Examples:  I want to learn how to make chocolate chips cookies to serve at the March  4-H meeting. I want to train my dog to sit before county fair time. NOT : I want to win a blue ribbon at fair.


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