4-H Record Book Keeping

Record Books
The purpose of 4-H record keeping is to teach how to keep records, which is an important life skill. Record keeping is an ongoing process that does not end when the 4-H year ends.
Junior and Intermediate record books are due to your leader sometime during the month of September.Leaders should be conference judging with each 4-H member that fills out a record book. Following the conference judging, 4-H leaders will submit to the Extension Office a summary sheet with the awards each 4-H member is eligible to receive.
Senior books are due to the Extension Office by September 15. Since this falls on a Sunday this year, we will extend the deadline to Monday, September 16.
If you need any assistance, please contact the Extension Office. Some record book forms are available online. http://www.extension.iastate.edu/winneshiek/4h

Expected Standards 2013 pdf
Yearly Summary 
 2010 word document
Basic Project Record 
 2010 word document
Experienced Project Record
 2010 word document
Advanced Project Record
 2010 word document
Photography Worksheet pdf

Livestock Forms
Dairy Animal Worksheet pdf

Dog Project Worksheet
Horse Project Worksheet pdf

Pet Project Worksheet
Poultry Project Worksheet
Rabbit Project Worksheet
4-H Market Beef, Sheep & Swine Record Worksheet( for Junior members only)
4-H Breeding Animal Project Worksheet
4-H Market Animal Project Worksheet

Can't find what you are looking for?  Visit the Iowa 4-H webpage at /4h/projects/recordkeeping.htm

Requirements for Submitting Records

•           Complete record book in suggested order.
•           Complete and demonstrate competency in at least one project record.                                
•           Submit current year plus at least two previous years' records, especially for those project areas in which you are applying for an award.
•           Livestock project area records must include 4-H Market/Breeding Animal Worksheets to show feed rations, vet care and cost analysis plus the requirements listed below including ART Goals.
•           Senior Members submit record books by September 15 to the Extension Office.  Clover Kids, Juniors, & Intermediates submit your record books to your 4-H leader.
•           May receive each project award only once as an intermediate and once as a senior.

 Suggested Order for 4-H Record


1. Title Page with Photo
Suggestions for your title page: current photo, name, 4-H club, years in 4-H, grade in school (last fall).

2. Expected Standards

3. Local 4-H Club Program (optional)

4. 4-H Yearly Summary – The summary helps you summarize your participation in 4-H projects, local group involvement and at community, county, area, and state levels.  Pictures and clippings related to club events may be placed here. Examples: club meetings, camps, float, county and state fair non-project activities

5. Project Records – One form is needed for each project in which you are enrolled.

*Goals are required for each project area.

*Financial records are encouraged for all members. Intermediate and senior members are required to include some type of financial statement on their projects. 

*Project related photos, clippings, and exhibit information should be placed after the forms.

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Remember to organize your 4-H record book.

It is recommended that each project area should be separated with a “tab” divider, and arranged with the most recent material on top in each project area.

Record Keeping Tips:
1. Be Neat.

2. Check spelling, grammar, and math.

3. Be sure to tell what you learned in each project throughout the year.

4. Please do not include the following items:  fair ribbons, feed tags, 4-H newsletter, club programs, or stall cards.

5. Goals are what you want to learn in each project and includes three parts:
          • ACTION - how you are going to do it.
          • RESULT  - what you will do
          • TIMETABLE - when you plan to have it completed. 
Ask yourself: Do you have control over all 3 parts of the goal? 
Examples:  I want to learn how to make chocolate chips cookies to serve at the March  4-H meeting. I want to train my dog to sit before county fair time. NOT : I want to win a blue ribbon at fair.


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