November 16, 2005
Reminder: Outlook Informational Meeting via Breeze

Tomorrow at 10:00 AM we will have our last Outlook Informational meeting via Breeze.

This will follow the same format as our previous Breeze meetings so if you attended one of those, you will not need to attend this one. If you haven't attended one yet and want to know details about the Outlook-Exchange rollout, you can join us at:

http://breeze.extension.iastate.edu/outlookexchange

at 10:00 AM tomorrow (November 17th).

Note: you do not need a login or password to attend this Breeze meeting. When you get to the webpage, click on the 'Click to Enter' button, enter your name and click 'Enter'.

To keep up with the Outlook-Exchange rollout schedule (dates for classes, Breeze informational meetings, enrollment deadlines, etc.) visit the Tech News web page (http://www.extension.iastate.edu/technews). New schedules for upcoming weeks have been posted recently.

Posted by dcoates at 03:02 PM
FAQ: How do I add people to my Contacts?

There are several ways to add people to your contacts.

  1. When you receive an email from someone and want to add them to your Contacts list, you can click on the icon to the left of their email address on the From: line. In the drop-down menu, select 'Add to Outlook Contacts'.
  2. Click on the Address Book icon on the Tool bar. Select New Entry. Select New Contact. Enter your contact information.
  3. Click on the drop-down arrow next to 'New' on the tool bar. Select 'Contact.' Enter your contact information.
Posted by dcoates at 03:00 PM
November 14, 2005
FAQ: People keep scheduling meetings when I don't want them to. How can I get them to stop?

The Calendar system in Outlook/Exchange will be most useful to you and others if you keep as much information in your calendar as possible.

If there are times that you are going to be busy, in meetings, traveling, or need to ensure that you will be in the office, you will want to mark those times as 'Busy' on your calendar. The Free/Busy schedule does not indicate what your activities are, it simply indicates that you do not have that time available.

In addition, each meeting invitation you receive gives you the option to 'Accept', 'Accept Tentatively' or 'Decline.' If you have a conflict that wasn't on your calendar, you can choose to 'Decline' the meeting and, if necessary, detail the reasons in the space provided.

Anyone with an Outlook/Exchange account can issue a meeting invitation to you; you decide whether that meeting time will work for you or not.

Posted by dcoates at 11:45 AM
FAQ: What is the Global Address list (GAL)

The Global Address list, which you access as part of your Outlook Address Book, lists all ISU Net-Ids, whether the person has an Exchange account or not. The Global Address list also lists Exchange groups and resources. You can select names from both your Contacts list and from the Global Address List when scheduling meetings or sending messages.

Posted by dcoates at 11:41 AM
Outlook Exchange Rollout Schedule: Week of Nov. 28-Dec 2

---Monday, November 28, 2005---
Noon | Cancellation deadline for NW Area Training on 11-30-05
Noon | Cancellation deadling for NW Area Training on 12-01-05
Midnight | Accounts set up for NW Area Training on 11-30-05
Midnight | Accounts set up for NW Area Training on 12-01-05

---Tuesday, November 29, 2005---
Staff attending 11-30-05 training--set up Outlook
Staff attending 12-01-05 training--set up Outlook
Enrollment closes for Central Area Training on 12-06-05
Noon | Cancellation deadline for Central Area Training on 11-02-05
Midnight | Accounts set up for Central Area Training on 11-02-05

---Wednesday, November 30, 2005---
Staff attending 12-02-05 training--set up Outlook
Enrollment closes for Central Area Training on 12-07-05
9:30-noon | Outlook/Exchange Training in NW Area
1:30-4:30 PM | Outlook/Exchange Training in NW Area

---Thursday, December 1, 2005---
9:00-noon | Outlook/Exchange Training in NW Area
1:30-4:30 PM | Outlook/Exchange Training in NW Area
Noon | Cancellation deadline for Central Area Training on 12-06-05
Midnight | Accounts setup for Central Area Training on 12-06-05

---Friday, December 2, 2005---
Staff attending 12-06-05 training--set up Outlook
9:00-noon | Outlook/Exchange Training in Central Area
Noon | Cancellation deadline for Central Area Training on 12-07-05
Midnight | Accounts setup for Central Area Training on 12-07-05

Posted by dcoates at 09:35 AM
November 09, 2005
Outlook Distribution List Size Limits

Distribution lists (lists of email addresses) in Outlook 2003 come with a size limit. This is based on the size of the individual contacts not strictly on the number of contacts. However, the upper limit will generally be around 125 to 130 contacts (and may be lower if you're storing additional information about individual contacts).

For larger lists, mailing lists maintained directly on the ISU mail server have several advantages over application distribution lists.

For more details, refer to Outlook Distribution List Size Limits.

Posted by dcoates at 08:59 AM
Eudora to Outlook: Address Book Conversion

If you've got lots of contacts in your Eudora address book and you want to convert them to Outlook 2003, you can do so by following the step by step instructions in:

Moving Eudora Address Books to Outlook 2003

You may also want to refer to the post on distribution list size limits.

Posted by dcoates at 08:42 AM
November 08, 2005
Outlook Exchange Rollout Schedule: Week of Nov 21-25

---Monday, November 21, 2005---
Staff attending 11-23-05 training--set up Outlook

---Tuesday, November 22, 2005---
9:00-noon | Outlook/Exchange Training in Central Area
1:30-4:30 PM | Outlook/Exchange Training in Central Area

---Wednesday, November 23, 2005---
Enrollment closes for Central Area Training on 12-02-05
Enrollment closes for NW Area Training 11-30-05
9:00-noon | Outlook/Exchange Training in Central Area

---Thursday, November 24, 2005---
Thanksgiving Holiday

---Friday, November 25, 2005---
Thanksgiving Holiday

Posted by dcoates at 10:15 AM
Outlook Exchange Rollout Schedule: Week of Nov 14-18

---Monday, November 14, 2005---
Noon | Cancellation deadline for NE Area Training on 11-17-05
Midnight | Accounts set up for NE Area Training on 11-17-05

---Tuesday, November 15, 2005---
Staff attending 11-17-05 training--set up Outlook
Enrollment closes for Central Area Training on 11-22-05
Noon | Cancellation deadline for NE Area Training on 11-18-05
Midnight | Accounts set up for NE Area Training on 11-18-05

---Wednesday, November 16, 2005---
Staff attending 11-18-05 training--set up Outlook
Enrollment closes for Central Area Training on 11-23-05

---Thursday, November 17, 2005---
9:00-noon | Outlook/Exchange Training in NE Area
10:00-10:30 AM | Outlook Informational Meeting via Breeze(http://breeze.extension.iastate.edu/outlookexchange)
1:30-4:30 PM | Outlook/Exchange Training in NE Area
Noon | Cancellation deadline for Central Area Training on 11-22-05
Midnight | Accounts set up for Central Area Training on 11-22-05

---Friday, November 18, 2005---
Staff attending 11-22-05 training--set up Outlook
9:00-noon | Outlook/Exchange Training in NE Area
1:30-4:30 PM | Outlook/Exchange Training in NE Area
Noon | Cancellation deadline for Central Area Training on 11-23-05
Midnight | Accounts set up for Central Area Training on 11-23-05


Posted by dcoates at 10:02 AM
November 02, 2005
Reminder: Outlook Informational Meeting via Breeze

Tomorrow at 10:00 AM we will have another of our Outlook Informational meetings via Breeze.

This will follow the same format as our previous Breeze meetings so if you attended one of those, you will not need to attend this one. If you haven't attended one yet and want to know details about how the Outlook-Exchange rollout, you can join us at:

http://breeze.extension.iastate.edu/outlookexchange

at 10:00 AM tomorrow (November 3rd).

Note: you do not need a login or password to attend this Breeze meeting. When you get to the webpage, click on the 'Click to Enter' button, enter your name and click 'Enter'.

To keep up with the Outlook-Exchange rollout schedule (dates for classes, Breeze informational meetings, enrollment deadlines, etc.) visit the Tech News web page (http://www.extension.iastate.edu/technews).

Posted by dcoates at 09:23 AM