Frankly, switching to a new email system is a lot of work. Everyone will need a new account, old mail will have to be imported or archived, Outlook/Exchange requires some important cultural changes in the way we store our email and maintain our calendars. We're making the transition because there are significant advantages to individual users (you) and (we hope) to the organization in moving from Eudora to Outlook/Exchange.
Over the next few days I'll be posting five reasons you might want to use Outlook/Exchange.
Reason One: Outlook/Exchange has integrated email, meeting planning, and calendar scheduling
Currently, you need different applications for handling email, your calendar, and scheduling meetings. Many people in Extension are using a combination of email and phone calls for setting up meetings (often the meeting organizer sends out a list of possible dates and tabulates the feedback).
With Outlook/Exchange, email, calendar scheduling and meeting planning can all be done within the same program. A meeting organizer can check schedules, pick the best meeting time, and send an email announcing the details. People attending the meeting can accept or decline the meeting time or suggest an alternate time. Meeting notices and updates appear in users' mailboxes, but once acted upon (accepted, declined or alternatives offered) the details about the meeting, including the date and time are automatically added to the user's calendar.
Remember: you can't switch to Outlook/Exchange yet. Specific details about the changeover will be coming soon.
There's already been some talk around Extension about one of our IT projects for this year--moving from Eudora for email to Outlook/Exchange for email and schedule sharing.
A series of official announcements will be coming in the next few weeks to discuss what we're doing, why we think it will be a good thing for you, what the specific changes will be and what you'll need to do, as well as training opportunities.
In addition, we're going to be putting posts up here on TechNews at least once a week from now until, well, we don't have anything more to say. Coming soon will be posts that will talk about:
Why switch to Outlook/Exchange
Five reasons you might want to use Outlook/Exchange
Outlook and security
How does Outlook/Exchange differ from Eudora?
What will I have to do?
What's in it for me?
Note: We are switching to Outlook/Exchange, which is different than Outlook alone (the application that's currently on your computer). Switching to Outlook today won't speed the transition to Outlook/Exchange later. Hold tight for now. More information is coming your way.
Beginning today (March 8th), ISU has begun blocking computers which are routing sensitive data through Marketscore. Details can be found here.
Marketscore claims to give you faster access and virus protection in exchange for monitoring your computer's network traffic. One practical aspect of this is that secure information (social security numbers, credit card numbers, passwords) is decrypted and processed as plain text making you vulnerable to identity theft and misuse of your personal data.
To determine if a computer has Marketscore, visit:
Removal instructions can be found at http://blocked.iastate.edu/-reject-/marketscore.html. In addition, beginning today any computer which tries to access a secure ISU site (webmail, Access Plus, WebCT, etc) will be redirected to the removal instructions.
If you need to remove Marketscore or have other questions, you can contact the hotline at 515-294-1725 or via email at firstname.lastname@example.org.