July 20, 2009
Outlook Exchange Calendar Sharing

There are two aspects to calendar sharing in Exchange--sharing your calendar with other people, asking or having them share their calendar with you.

Sharing your calendar with others

  1. In Outlook2007, click on the Calendar type in the left-hand column.
  2. Select, 'Share my Calendar'
  3. In the To field of the email, EITHER
    • Click on the'To' button and select their name(s) from the GAL (Global Access List)
    • Enter their Net-ID ONLY (jdoe NOT jdoe@iastate.edu*)
    • Enter their address with 'extension' included (jdoe@extension.iastate.edu)
  4. If you also want permission to view their calendar, click the checkbox marked 'Request permission to view recipient's Calendar
Click Send.

*If you type 'net-ID@iastate.edu' instead of one of the options listed above, Exchange will think you're trying to share your calendar with an external account and will, rightly, say that you don't have permission to do so.

NOTE: The method listed above will allow the person you share your calendar with to view but not alter your calendar. If you want to give someone additional permissions (for example, permission to enter events in your calendar), right-click on 'Calendar' (under All Calendar Items). Select Permissions. Add the person's Net-ID. Select the appropriate Permissions level from the drop-down menu.

Other people sharing their calendar with you

Remember before you can view someone else's calendar, they have to grant you permission. If you can't view a calendar, first contact that person and make sure they have gone through the steps listed above.

Posted by dcoates at July 20, 2009 03:32 PM