Frankly, switching to a new email system is a lot of work. Everyone will need a new account, old mail will have to be imported or archived, Outlook/Exchange requires some important cultural changes in the way we store our email and maintain our calendars. We're making the transition because there are significant advantages to individual users (you) and (we hope) to the organization in moving from Eudora to Outlook/Exchange.
Over the next few days I'll be posting five reasons you might want to use Outlook/Exchange.
Reason One: Outlook/Exchange has integrated email, meeting planning, and calendar scheduling
Currently, you need different applications for handling email, your calendar, and scheduling meetings. Many people in Extension are using a combination of email and phone calls for setting up meetings (often the meeting organizer sends out a list of possible dates and tabulates the feedback).
With Outlook/Exchange, email, calendar scheduling and meeting planning can all be done within the same program. A meeting organizer can check schedules, pick the best meeting time, and send an email announcing the details. People attending the meeting can accept or decline the meeting time or suggest an alternate time. Meeting notices and updates appear in users' mailboxes, but once acted upon (accepted, declined or alternatives offered) the details about the meeting, including the date and time are automatically added to the user's calendar.
Remember: you can't switch to Outlook/Exchange yet. Specific details about the changeover will be coming soon.