(Revised October 2005) Section 5.B

Section 5.B -- Administrative Forms

Administrative Forms

Administrative forms are usually filed under Forms in the reference files. Most have instructions written at the top or on the back side. Some administrative forms are personalized with the county's name. The place where you can obtain a particular form is shown in parenthesis.

University forms are maintained online at the following location: http://www.adp.iastate.edu/forms.html

Sample Administrative Forms

  • Application to Perform Official Duty Outside of Assigned Location
    (from Area Outreach Center)
  • Central Stores Requisition
    (from Central Stores, (515) 294-8484)
  • Certificate of Appreciation to Extension Council Members
    (Extension Distribution Center)
  • Council Meeting Agenda
    (developed by county)
  • Employee's Wage-Hour Report Form
    (Example of ISU Wage-Hour Report Form)
  • FAX Transmittal
    (developed by county)
  • Itemized Statement of Travel Expense (for county-paid travel)
    (master kept in county)
  • Request for Annual Leave and Report of Sick Leave
    (Area Outreach Center)
  • Sale of Cost Publications|
    (master kept in county)
  • County Codes 

Using a County Code is another way of tracking a county's identification along with the county name. County Codes are used on annual reports, other statistical reporting, and 4-H Blue Ribbon and Fair Management by Martech computer programs.  

001 Adair

026 Davis

051 Jefferson

076 Pocahontas

002 Adams

027 Decatur

052 Johnson

077 Polk

003 Allamakee

028 Delaware

053 Jones

178 E. Pottawattamie

004 Appanoose

029 Des Moines

054 Keokuk

278 W. Pottawattamie

005 Audubon

030 Dickinson

055 Kossuth

079 Poweshiek

006 Benton

031 Dubuque

056 Lee

080 Ringgold

007 Black Hawk

032 Emmet

057 Linn

081 Sac

008 Boone

033 Fayette

058 Louisa

082 Scott

009 Bremer

034 Floyd

059 Lucas

083 Shelby

010 Buchanan

035 Franklin

060 Lyon

084 Sioux

011 Buena Vista

036 Fremont

061 Madison

085 Story

012 Butler

037 Greene

062 Mahaska

086 Tama

013 Calhoun

038 Grundy

063 Marion

087 Taylor

014 Carroll

039 Guthrie

064 Marshall

088 Union

015 Cass

040 Hamilton

065 Mills

089 Van Buren

016 Cedar

041 Hancokc

066 Mitchell

090 Wapello

017 Cerro Gordo

042 Hardin

067 Monona

091 Warren

018 Cherokee

043 Harrison

068 Monroe

092 Washington

019 Chickasaw

044 Henry

069 Montgomery

093 Wayne

020 Clarke

045 Howard

070 Muscatine

094 Webster

021 Clay

046 Humboldt

071 O'Brien

095 Winnebago

022 Clayton

047 Ida

072 Osceola

096 Winneshiek

023 Clinton

048 Iowa

073 Page

097 Woodbury

024 Crawford

049 Jackson

074 Palo Alto

098 Worth

025 Dallas

050 Jasper

075 Plymouth

099 Wright

Suggested Form for List of Suppliers

Company Name

Mailing Address

Telephone Number

FAX Number

Account/Customer Number


Supplies normally purchased

(Include item order number and price)

 

 

Suggested Form for Maintenance Contracts

Office Machine

(Include model and serial number)

Company Name

 

Mailing Address

Telephone Number

FAX Number

Account/Customer Number

Contract Terms

(Short paragraph on what parts, service, etc. contract covers)

 

 

Contract expires: _______________________

Contract filed: _________________________

Section 5.B Return to top

Agricultural Forms

Agricultural forms are usually filed under Forms in the reference files. Most have instructions written at the top or on the back side. Some administrative forms are personalized with the county's name. The place where you can obtain a particular form is shown in parenthesis. Only the first pages of the forms are shown so you can easily recognize them.

Sample Agricultural Forms

  • Weed ID and Herbicide Injury Diagnosis, Ag 146
    (Extension Distribution Center)
  • Insect Information Request Form, IC-449
    (Extension Distribution Center)
  • N Soil Test for Corn--Soil Sample Information Sheet
    (ISU Soil Testing Lab, (515) 294-3076)
  • Order Form for Commercial Applicator Certification Manuals, IC-427C
    (Extension Distribution Center)
  • Plant Disease Identification Form, PD-31
    (Extension Distribution Center)
  • Plant Nematode Sample Submission Form, PD-32
    (Extension Distribution Center) 
  • Sample Bag and Label Order Form, ISU Seed Laboratory,
    (ISU Seed Testing Lab, (515) 294-6826)
  • Soil Sample Information Sheet, St-8
    (Extension Distribution Center)
  • Soil Sample Information Sheet for Horticulture Crops, St-11
    (Extension Distribution Center)

Get these forms from the World Wide Web:

Check the ISU Extension publications page at http://www.extension.iastate.edu/pubs/ for the following forms (listed by identification number):

  • Plant Disease Identification Form, PD-31
  • Plant Nematode Sample Submission Form, PD-32
  • Soil Sample Information Sheet, St-8

Plant Disease Identification Form

This form is available (by identification number) on the World Wide Web at: http://www.extension.iastate.edu/pubs/

Plant Nematode Sample Submission Form

This form is available (by identification number) on the World Wide Web at: http://www.extension.iastate.edu/pubs/

Soil Sample Information Sheet

This form is available (by identification number) on the World Wide Web at: http://www.extension.iastate.edu/pubs/

Section 5.B Return to top

Other Forms

Financial Reports

These forms are provided by the various government agencies and are mailed to you quarterly or annually.

4-H Forms

All 4-H forms can be found in the 4-H Forms Notebook, State Fair Handbook, Youth and 4-H Conference Handbook, and the 4-H Recognition Handbook. The forms are replenished by the state Youth and 4-H Office each year.

Postage Forms

These forms are provided by your local post office and your area extension education director. Consult both for the appropriate forms. For more information about postal regulations, see Section 4.B.

Statement of Mailing with Permit Reprints Form 3602-R

(Use the form that was revised October 1996, which has a place in the upper left corner for the Federal Agency Cost Code. See Section 4.B for your county's Federal Agency Cost Code.)

New Employee Forms

If a new county employee is hired, the following forms must be completed:

  • Form W-4 (current year), Employee's Withholding Allowance Certificate
  • IPERS Membership Information and Beneficiary Designation. (This form needs to be completed only if the employee is to be employed for two quarters within a calendar year and receives more than $300. The two quarters do not need to be consecutive.)
  • IA W4, Iowa Employee's Withholding Allowance Certificate and Centralized Employee Registry Reporting Form
  • Form I-9, Employment Eligibility Verification
  • Request for Non-Law Enforcement Record Check (DCI Procedures & Form)

Reference the "Volunteer Leadership ISOTURE" manual for forms and instructions on how to complete the screening process.

The "Request for Registry Information" form DCI 150 can be obtained at your local Sheriff's office and the "check" is done there.

  • Extension Computer Network Application Form.

Get these forms from the World Wide Web:

Section 5.B Return to top

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Revised Oct. 28, 2005. Content questions? Ask the experts.
Comments or suggestions? Contact the committee, (e-mail: ofcguide@iastate.edu)