(Revised August 2000) Appendix D

Appendix D -- File Classification Guide

[From ISU Extension File Classification Manual, Revised 1994]

List of primary subjects

Administration and Organization
Agencies and Organizations
Agriculture
Agronomy
Animal Science
Art and Design
Biotechnology
Catalogs
Census and Statistics (General)
Civil Rights
Communities
Computers
Consumer Information (General)
Economics
Education (General)
Energy
Engineering
Entomology
Environmental Quality
Family Life
Food and Nutrition
Forestry
Forms
Health and Safety
Home Furnishings
Horticulture and Landscape Architecture
Household Equipment
Human Housing
Information (General)
Legal Affairs (General)
Marketing ISUE
Pest Management
Program Development (General)
Textiles and Clothing
Weather and Climate
Youth and 4-H (General)

In detailed lists below, asterisks (*) indicate suggested folders.

Administration and Organization

1 Agricultural Extension District Council

1-1 Area Activities
1-2 Committees
1-3 Cost Share Agreement
1-4 Elections
1-5 Extension District Law
1-6 Meeting Agendas
1-7 Minutes of Meetings
1-8 Memorandums of Understanding
1-9 Referendums
1-10 Volunteer Listing

2 Finances

2-1 Education Fund

*Current Budget
*Year End Report

2-2 Grants, Contracts, Etc.
2-3 Trust Fund
2-4 Withholdings

*Federal Withholding, Social Security, Medicare
*IPERS
*State Withholding

3 Insurance

3-1 4-H Activity Accident Policies
3-2 Health and Medical
3-3 Property
3-4 Workman's Compensation

4 Office Management

4-1 Equipment Inventory
4-2 Equipment Manuals
4-3 Office Assistant Training
4-4 Office Space (Lease)
4-5 Supplies

5 Personnel

5-1 County Extension Education Director
5-2 Field Specialists
5-3 Office Assistants
5-4 Paid Volunteers
5-5 Personnel Policies
5-6 Position Descriptions
5-7 Program Assistants

6 Reports

6-1 4-H Statistical
6-2 Annual Reports
6-3 EFNEP Reports
6-4 Penalty Mail
6-5 SEMIS
6-6 Special Projects (Grants and Contracts)

Agencies and Organizations

1 Agriculture

1-1 Federal
1-2 Local
1-3 State

2 Business and Engineering

3 Communities

4 Education

4-1 Area Education Agency (AEA)
4-2 Community Colleges
4-3 Federal
4-4 Local School Districts (LEA)
4-5 State

5 Health

5-1 County Health Department
5-2 State Health Department

6 Human Services

6-1 Area Agency on Aging
6-2 Coalitions/Network
6-3 Community Action Agencies
6-4 County Departments
6-5 Job Services
6-6 Job Training Partnerships (JTPA)

7 Iowa State University

7-1 Activities, Athletics, etc.
7-2 Alumni Groups
7-3 Recruitment
7-4 Research
7-5 Resident Instruction
7-6 University Extension

Appendix D Back to top

Agriculture

1 Sustainable

*ICM
*Leopold Center
*PFI

2 Organic

*Organizations
*Regulations and certification

Agronomy

1 Associations

1-1 Corn Growers
1-2 Soybean Growers

2 Field Crops

2-1 Alternative Crops
2-2 Corn

*Corn Variety Tests

2-3 Grain Sorghum

*Grain Variety Tests

2-4 Root Crops
2-5 Small Grain

*Oats
*Oats Variety Tests
*Wheat
*Wheat Variety Tests

2-6 Soybeans

*Soybean Variety Tests

3 Forage

3-1 Government Set-a-Side
3-2 Hay
3-3 Pasture

*Rotational Grazing

3-4 Silage

4 Natural Disasters

4-1 Drought
4-2 Early Frost
4-3 Flood
4-4 Hail

5 Records

5-1 Crop Enterprise Record

6 Rotations

7 Seed

7-1 Certification
7-2 Testing

8 Soils

8-1 Conservation

*Wetlands

8-2 Fertility
8-3 Geology
8-4 Moisture
8-5 Testing
8-6 Tillage

9 Yield Contest

Animal Science

1 Alternative Livestock

2 Animal Rights and Welfare

3 Associations

3-1 County Cattlemen
3-2 County Pork Producers
3-3 Dairy Promotion Board
3-4 DHIA
3-5 Other

4 Beef

4-1 Cow-Calf

*Genetics
*Health
*Nutrition
*Quality Assurance Program
*Records

4-2 Feedlot

*Health
*Nutrition
*Quality Assurance Program
*Records

5 Dairy

5-1 Cattle

*Genetics
*Health
*Milk Quality
*Milking Management
*Nutrition
*Quality Assurance Program
*Records
*Replacements

5-2 Goats

6 Horses

*Health
*Nutrition

7 Poultry

*Health
*Nutrition
*Quality Assurance Program

8 Safety

9 Sheep and Goats

*Genetics
*Health
*Nutrition
*Quality Assurance Program
*Records
*Wool Production
 

10 Small Animals

11 Swine

*Genetics
*Health
*Nutrition
*Quality Assurance Program
*Records

Appendix D Back to top

Art and Design

1 Marketing

2 Methods

3 Plans and Instructions

4 Principles of Design

5 Quality Evaluation

Biotechnology

1 Applications

1-1 Identification of Organisms
1-2 Modification of Organisms

2 Ethics

3 Principles

3-1 Definition
3-2 Glossary

Catalogs

1 Agricultural

2 Audio Visual and Teaching Aides

2-1 ISU Media Resources
2-2 Other ISU Resources/Collections Lists

3 Community Development

4 Families and Youth

5 ISUE Marketing Items

6 Office Equipment and Supplies

7 Print Materials

7-1 ISU Publications

Census and Statistics

1 Iowa Families Profile

2 Other Census and Statistics

3 Rural Data Project

4 U.S. Census of Agriculture

5 U.S. Census of Population

Appendix D Back to top

Civil Rights

1 Affirmative Action (Compliance)

*Agriculture and Natural Resources
*Business and Engineering
*Continuing Education
*Communities
*Families
*Youth and 4-H

2 American with Disabilities Act

*Compliance Records
*Law and Regulations

3 Equal Employment Opportunity Act

*Compliance Records
*Law and Regulations

4 Occupational Health and Safety (OHSA)

*Compliance Records
*Law and Regulations

5 Smoke Free Workplace

Communities

1 Community Facilities and Services

*Capital Items
*Community Centers and Public Buildings
*Crime Prevention
*Financing
*Health
*Housing and Residential Planning
*Human Service Programs
*Parks and Playgrounds
*Transportation Systems
*Water, Sewer, and other Utilities

2 Community Planning and Design

*Downtown Restoration
*Land Use Planning and Zoning
*Regional Planning and Rural Development

3 Economic Development

3-1 Agricultural Economic Development
3-2 Business Management

*Budgeting and Accounting
*Consumer Image Study
*Marketing and Selling
*Organizational Form
*Retail Trade Analysis
*Starting A Business
3-3 Economic Impact Studies

3-4 Grants and Programs
3-5 Industrial Development

*Community Preparedness
*Financing
*Recruiting
*Retention and Expansion
3-6 Job and Labor Studies

3-7 Strategic Planning
3-8 Tourism

4 Fire Protection

4-1 Fire Prevention
4-2 Fire Service Institute Programs
4-3 Hazardous Waste

5 General Information and Background

6 Government Operation

*City
*County
*Federal
*School
*State
*Township

7 Leadership

7-1 Leadership Programs
7-2 Organizational Development and Maintenance
7-3 Skills
7-4 Sustaining Community/Organizational Action
7-5 Visioning and Goal Setting
7-6 Youth CRD

*General Program
*Summer Programs

8 Needs and Assessments

8-1 Methods and Tools

9 Public Policy

9-1 Citizenship Involvement
9-2 Handling Controversy
9-3 Issues

*Agricultural Policy
*Energy
*Environmental Concerns
*Financing Government
*Health Care
*International Relations
*Schools
*Social Programs
*Water

9-4 Working With Elected Officials

Computers

1 Iowa State University Software

1-1 MCS Software

2 Iowa State University Systems (Computation Center, Internet/Data Base/Networks)

*Exnet
*Penn Pages
*Querri
*Scholar

3 Maintenance

4 Purchase and Selection - Hardware

5 Purchase and Selection - Software

Consumer Information (General)

1 Agencies/Services

2 Laws/Legal

Economics

1 Agricultural

1-1 Accounting/Record Keeping
1-2 Government Farm Credit Program
1-3 Land Values
1-4 Leases, Agreements, Contracts, Deeds, etc.
1-5 Management of Farm and Home
1-5-1 FarmAid
1-6 Marketing

*Marketing Tools
*Outlook

1-7 Personnel Management
1-8 Production Costs and Budgets

*Beef
*Dairy
*Grain
*Sheep
*Swine

1-9 Taxes

2 Business Management

3 Family

3-1 Credit
3-2 Estate Planning
3-3 Financial Management/Life Stages
3-4 Home Businesses
3-5 Housing Choices (financial)

*Buying
*Renting

3-6 Insurance

*Auto
*Health
*Home
*Life

3-7 Investments and Savings

3-8 Low Income
3-9 Taxes

Appendix D Back to top

Education (General)

1 Methods

2 Post Secondary Programs

Energy

1 Alternative Fuels

1-1 Alcohol Fuel

2 Conservation

2-1 Agriculture
2-2 Business
2-3 Home
2-4 Miscellaneous

3 Solar

4 Wind

5 Wood

Engineering

1 Buildings and Structures

1-1 Farm
1-2 Fences
1-3 Heating and Air Conditioning
1-4 Materials
1-5 Other Buildings -- dog house, rabbit hutch, etc.
1-6 Plans and Equipment (MWPS)

*Beef
*Catalog
*Dairy
*Grain
*Sheep
*Swine

1-7 Plumbing
1-8 Ventilation and Insulation

2 Crop Handling

2-1 Drying
2-2 Harvesting
2-3 Preservation
2-4 Storage

3 Farm Power and Machinery

3-1 Machinery
3-2 Power Equipment
3-3 Spraying Equipment
3-4 Tractors

4 Farmstead Planning

5 Rural Water

5-1 Drainage
5-2 Farm Ponds
5-3 Irrigation
5-4 Systems
5-5 Wells

*Abandoned

6 Safety

Entomology

1 Beneficial Insects

1-1 Honeybees
1-2 Lace Wings
1-3 Lady Bugs

2 Miscellaneous Non-Pest Insects

2-1 Butterflies
2-2 Dragonflies

Environmental Quality

1 Air and Water Quality

1-1 Air

*Testing

1-2 Water (refer to Engineering -- Agriculture -- Rural Water)

*Private Water Treatment
*Public Water Treatment
*Testing

2 Composting -- Refer to Horticulture

3 Environmental Laws and Regulations

4 Waste Management

4-1 Livestock Waste
4-2 Recycling
4-3 Sewage Disposal

*Home
*Municipal Sludge

4-4 Waste

*Hazardous Waste
*Solid Waste

Family Life

1 Aging (Life Span)

*Care
*Changes
*Health Concerns

2 Child Care

*After School Options
*As a Business
*Baby-sitting
*Legislation and Agencies
*Safety

3 Crisis and Transition

*Abuse
*Death
*Divorce
*Stress and Depression
*Unemployment
*Violence

4 Development

*Adolescent
*Adult
*Infancy - 2 Years
*Middle Child - 6-12 Years
*Preschool - 2-5 Years

5 Family Forms

*Dual Career
*Intergenerational
*Living Married
*Single Parents
*Singles
*Step Families

6 Leisure Activities

7 Life Skills

*Communication
*Decision Making
*Time and Energy Management
*Values and Goals

8 Parent Education

9 Public Policy, Family

*Adoption

10 Relationships

11 Work and Family

Appendix D Back to top

Food and Nutrition

1 Consumer Education

*Additives and Irradiation
*Buying, Budgeting, Costs
*Cultural/Historical Aspects of Food
*Evaluating Information
*Labeling and Packaging
*Safety and Sanitation

2 Eating Out

*Child and Adult Care Food Programs
*Restaurants
*School Lunch

3 Education

*Lists, References, Materials, Visuals
*Methods and Techniques

4 Food Management

*Food Stamps
*Home Sales
*Institutional Services
*Meal Planning and Management
*Quantity Cooking

5 Food Preparation

*Cooking Methods

6 Health and Well Being

*Diet and Disease
*Sports and Exercise

7 Nutrition Science

*Allergies
*Eating Disorders
*Health and Wellness
*Nutrients and Metabolism
*Therapeutic Diets
*Weight Management

8 Preservation and Storage

*Canning
*Drying
*Freezing
*Storage

9 Special Audience

*Adolescents
*Children
*Limited Resource (including EFNEP)
*Older Adults
*Physically Challenged
*Pregnancy

Forestry

1 Harvesting and Marketing

2 Planting and Growing Trees

3 Product Use

4 Urban Forestry

5 Woodland Management

*Windbreaks

Forms

1 Administration

*Activity Reporting
*Annual Leave
*Evaluation Forms
*EXNET Alias Application
*Out-of-Area Travel Permission Request
*Out-of-County Travel Permission Request
*Out-of-State Travel Permission Request
*Purchase Requisition (ISU)
*Specialists' Assistance
*Telebridge Reservation Form
*Travel Expense Claim Voucher
*Weekly Schedule

2 Employment

*Applications

3 Information for Sampling and/or Testing

*Herbicide Injury Form
*Insect Information Request Form
*Plant Disease Identification Form
*Plant Nematode Sample Submission Form
*Seed Sample
*Soil Sample Information Sheet (Cropland)
*Soil Sample Information Sheet (Horticulture)
*Weed Identification Form

Health and Safety

1 Health

1-1 Dental
1-2 Disease

*HIV/AIDS, Communicable Diseases

1-3 Health Care
1-4 Public Health
1-5 Wellness

*Physical Fitness

2 Safety

2-1 Environment (Includes Radon, Lead, Outside Temperature)
2-2 Farm

*Tractor School

2-3 Fire
2-4 Highway
2-5 Home
2-6 Public Safety

3 Disaster

3-1 Civil

*Nuclear

3-2 Natural

*Flood
*Tornado

Appendix D Back to top

Home Furnishings

1 Bedding and Linens

2 Floor Coverings

*Resilient
*Soft

3 Furniture

*Buying
*Care of

4 Other

5 Window Coverings

Horticulture and Landscape Architecture

(See Pest Management for insects, diseases and weed control)

1 Composting

2 Horticulture

2-1 Annual and Perennial Flowers
2-2 Commercial

*Orchard
*Sod
*Vegetable

2-3 Fruits

*Small Fruits
*Tree Fruits

2-4 Herbs
2-5 House Plants and Dried Flowers
2-6 Mushrooms
2-7 Nuts
2-8 Organic
2-9 Vegetables
2-10 Wildflowers

3 Lawns

3-1 Care
3-2 Landscaping
3-3 Seeding

4 Shrubs and Ornamentals

Household Equipment

1 Air Conditioning Equipment

2 Food Preparation Equipment

2-1 Ranges, Ovens, and Microwaves
2-2 Small Electric Equipment
2-3 Small Non-Electric Equipment
2-4 Utensils, pans, etc.

3 Home Computers

4 Household Cleaning Equipment

5 Laundry Equipment

6 Lighting Equipment

7 Personal Grooming Equipment

8 Refrigerators and Freezers

9 Service and Warranties

10 Sewing Machines

11 Telephones

12 Water Conditioning and Treatment Equipment

Appendix D Back to top

Human Housing

1 Financing

2 Indoor Air Quality

2-1 Building Materials
2-2 Mechanical Equipment
2-3 Ventilation

3 Rental

4 Special Needs

5 Structure

5-1 Building
5-2 Maintenance and Repairs
5-3 Material
5-4 Planning

*Basement
*Kitchen

5-5 Remodeling
5-6 Restoration

6 Utility Systems

Information

1 Media Releases

1-1 Magazines
1-2 Newspaper
1-3 Radio
1-4 TV

2 Newsletters

Legal Affairs

Marketing ISU Extension

1 Citizens for Extension Network

2 County Plan

3 General Brochures, Etc.

4 Marketing to Public Policy Makers

Pest Management

1 Chemicals

*Safety and Tolerance

2 Field Crops

2-1 Corn

*Diseases
*Insects

2-2 Grain Sorghum

*Diseases
*Insects

2-3 Root Crops

*Diseases
*Insects

2-4 Small Grain

Oats

*Diseases
*Insects

Wheat

*Diseases
*Insects

2-5 Soybeans

*Diseases
*Insects

3 Forage

3-1 Hay

*Diseases
*Insects

3-2 Pasture

*Diseases
*Insects

4 Household

4-1 Insects

5 Lawn, Garden, and Forestry

5-1 Diseases
5-2 Insects

6 Livestock

6-1 Diseases
6-2 Insects

7 Regulations

7-1 Certification
7-2 Licensing

8 Safety

9 Weeds

9-1 Aquatic
9-2 Forage
9-3 Forestry
9-4 Garden
9-5 Lawn
9-6 Poisonous Plants
9-7 Row Crop

10 Wildlife Damage Control

Program Development

1 Committees

2 Diversity

3 Evaluation

4 Grant Requests and Proposals

5 Needs Assessments

6 Plan of Work

7 Specialists' Assistance Requests

7-1 Confirmations
7-2 Requests

Appendix D Back to top

Textiles and Clothing

1 Care

*Laundry Products
*Pesticide-Soil Removal
*Stain Removal

2 Construction

*Alterations
*Fabric Selection
*Methods
*Pattern Selection

3 Historical and Cultural Aspects

*Conservation and Preservation
*Museums and Organizations

4 Home Sewing Business

5 Home Sewing, Family

*Serger Selection
*Sewing Center Design
*Sewing Equipment
*Sewing Machine Selection

6 Personal Appearance

*Looking Your Best/Weight Control
*Grooming
*Professional Dress/Image

7 Protective Clothing

*Farm Safety
*Sports

8 Recycling

*Garage Sales/Disposal
*Sources

9 Selection

*Buying
*Children's Clothing
*Design
*Wardrobe Planning

10 Special Needs

*Sources
*Special Needs

11 Textiles and Fabrics

*Agencies and Organizations
*Careers
*Environmental Concerns
*Fabric Finishes and Processes
*Legislation
*Man-made
*Natural

Weather and Climate

(Refer to Agronomy 4)

Wildlife

1 Aquaculture

2 Habitat Management

3 Pesticides and Wildlife

4 Pests - Refer to Pest Management

5 Water Quality/Aquatic Plant Management

6 Wildlife Management

*Birds
*Fish Management
*Mammals
*Reptiles and Amphibians

Youth and 4-H (General)

1 Communication

(See 4-H Focus Notebook)

1-1 Correspondence

*Letters
*Newsletters

1-2 News Releases

2 4-H Professional Research and Knowledge (PRK)

2-1 Communications
2-2 Educational Design
2-3 Program Management
2-4 Volunteerism
2-5 Youth Development

Appendix D Back to top

3 Organization

3-1 County

*County 4-H Committee
*County 4-H Council
*Middle Management Committees
*Other Youth Organizations

3-2 Multi-County/Area
3-3 National

*Extension Service, U.S.D.A.
*4-H Supply Catalog
*National 4-H Center
*National 4-H Council

3-4 State

*Iowa 4-H Education and Natural Resource Center
*Publication Orders
*State 4-H Council

4 Programming for Youth and 4-H

(See Iowa 4-H Handbook for extension Staff)

4-1 Delivery Modes

*4-H CRD
*4-H Project Material Aids
*Camping
*Community Clubs
*Community Club Materials
*Community Club Program Helps
*County Camps
*Day Camps (See Camping Notebook)
*EFNEP-Youth
*Multi-County/Area Camps
*Other
*School Enrichment
*Special Interest
*State Camps
*Urban

4-2 Enrollment

*Community Club
*School Enrichment
*Special Interest
4-3 Events
*Ak-Sar-Ben
*American Royal
*County
*County Fair
*International
*Inter-state
*Multi-County/Area
*National
*State

(See Iowa State Fair 4-H Handbook)
(See Iowa Youth and 4-H Conference Handbook)
(See 4-H Forms Book)
4-4 Philosophy
4-5 Records and Reports

*4-H Statistical
*Success Stories

4-6 Recruitment

*Member
*Other
*Volunteer Leader

4-7 Training/Workshops

*County
*County Committee
*4-H Record Keeping
*Multi-County/Area
*National
*Officer
*Other
*State
*Volunteer Leader

4-8 Youth Issues

*Iowa Youth Poll
*Other Youth Data

5 Recognition

5-1 County

*Adult Recognition
*Individual Awards (criteria and information by awards)
*Member's Awards
*Previous Award Winners

5-2 Multi-County Awards Selection
5-3 National
5-4 State
(See Iowa 4-H Recognition Handbook)

*Scholarships

6 Resource Development for Youth and 4-H

6-1 County

*County Donors
*Other Donors

6-2 Fund Raising

6-3 Iowa 4-H Foundation

*4-H'ers for 4-H
*4-H 400/1000/2000/10000
*Grants

6-4 Other

Appendix D Back to top

Table of Contents | Index |

Revised Aug. 31, 2000. Content questions? Ask the experts.
Comments or suggestions? Contact the committee, (e-mail: ofcguide@iastate.edu)