Group Enrollment Reports, Civil Rights Audit
This posting was inspired by a combination of questions--from Sue in Howard Co. and by Joy in Warren. Although it's too late for those of you who have done your year-end processing, it involves getting some summaries from your group enrollments. These reports would be the kind of thing that you would print and save along with the complete group enrollment file report. They can be used for stakeholders reports or annual review documents, and for a Civil Rights Audit.
The ES237 report is, in truth, not very meaningful. (But VERY necessary!!) Youth are counted and grouped in ways that do not yield the kinds of information that we'd like at a local level. There are no numbers for specific programs (Sue's question), and no ethnic numbers by delivery mode (Joy's concern).
However, under the Reports menu, Statistical Reports option, the third choice (Volunteer/Youth Group Statisticals) will give you some nice summaries of the short-term programs that happened in your county. Below is a screen print of the parameters window.
You can choose any of the options in the right column to see the information that you wish. (Gender, Ethnic, Grade) Normally we use Activity codes in Iowa on our group enrollments, so that would be the correction option on the left.
Printing this report would give you the total numbers for each program that you presented, which is certainly more valuable information than you'll find looking at your ES237!
Some stat reports are appropriate to be done at the state level, but others, like these, are only possible to be done at the county level. Be sure that you don't overlook the the Statistical Reports option when you're printing summaries of both your member enrollment AND your group enrollments at the end of the year!