Group enrollments on line 1a
I got an absolutely EXCELLENT question from Tonya in Audubon Co. today, and I want to share both what makes it such a good question, and (of course) the answer!
Tonya asked, "When I print a copy of the of the combined final report line 1a. says I have a total of 165. That’s not true. When I print a copy of the test-members/leaders I have a total of 157 which I should have. So what is causing it to add more numbers to the organized 4-H clubs?"
The answer is that somewhere in the group enrollments, there's one with 8 kids (unduplicated) that has its delivery mode set to "4-H Community Club" instead of school enrichment or special interest or whatever.
The more interesting part of this post, though, is what made that the best question of the day. Tonya explained for me exactly what report she was looking at, and what line on that report. She ALSO reported what she had tried so far to troubleshoot the problem (the test-member/leaders report). That was all the info I needed to realize that the problem did not exist in the member/leader file (the name/address screen) but instead was in the group enrollments. The party bonus for me is that Tonya was actually READING the ES237 report and trying to make sure that it was accurate and had the numbers she expected to see on it!! (As opposed to signing it quick before it cools off out of the printer, and getting it into an envelope before it contaminates somebody's desk... but I know NOBODY ever does THAT!!!)
I'll post more interesting tidbits as they arise. I have received the first ES237 backup, from Nancy in Van Buren, but don't feel any pressure, because as I told her, I guarantee that I am not looking at any of those reports before September 30. Another wedding, remember???