The purpose of 4-H recordkeeping is to teach how to keep records, an important life skill. Recordkeeping is an ongoing process.  Keeping records is a great way to document your participation in the 4-H program.  You will be able to refer to your information when you apply for 4-H awards, scholarships, and more.  

Objectives of keeping records

1.     To learn how to set goals, how to make plans for action, and how to decide how well you did (evaluation).

2.     To learn the skills of record keeping and organization to use now and in the future.

3.     To learn to communicate and summarize.

4.     To learn responsibility by completing a task.

5.     To evaluate information that will market personal skills through future resumes and application forms.

Available Forms

Additional items you may include in your records: your fair exhibit write-up, pictures, news clippings, certificates, etc., as they tell the story of your experience in the project area. You may record ribbon placings received for exhibition; however the actual ribbon should be stored in a separate location from your 4-H records.

Tips for keeping records

·   Working on your records throughout the year is helpful. 

·   Records are required for most 4-H award applications.

·   You can have records for projects that did not have an exhibit for the fair.  Projects are what you enroll in and work on throughout the current 4-H year, while exhibits are one piece of a project that you choose to prepare and take to the county fair. 

Example: Project – Food and Nutrition (help prepare meals, help grocery shop, set table, make cookies for bake sale, made chocolate chip cookies for fair exhibit, etc.)  Exhibit – Chocolate chip cookies (made to be judged and on display during fair)

Ways to save your records:

·         In a tabbed 3 ring binder

·         Labeled hanging files

·         Files in a computer

·         Other ideas

Record Keeping Forms:

General Record Keeping Forms

Beef, Meat Goat, Sheep, Swine:

Horse & Pony


  • See general forms above



Non-Livestock Worksheets

County 4-H News

April 15, 2015

Boone, Hardin, Marshall, and Story County Junior (grades 4-6) 4-H members are invited to the "Race to Which Camp!"  The camp will take place at the Iowa 4-H Center near Madrid from August 5-7!

April 10, 2015

The 2015 Intermediate Trip will be taking place on June 16-18 and will be traveling to Kansas City, Missouri!

March 26, 2015

This years Clover 5K Run/Walk and Silent Auction went great! Check out the results here!!

March 12, 2015

If you are interested in finding out how your meal gets on your plate, sign up for JBS Pork University!

March 8, 2015

Marshall County ISU Extension and Outreach, along with Pilgrim Heights, will be having its 2nd Annual Citizenship/Leadership Camp! The purpose of this camp is to help youth develop citizenship and leadership skills. Pilgrim Heights Camp & Retreat Center, under the direction of Our Sacred Space, Inc. has attained an American Camp Association Accrediation, which means the camp you will be attending cares enough to undergo thorough review of all operations.

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