The purpose of 4-H recordkeeping is to teach how to keep records, an important life skill. Recordkeeping is an ongoing process.  Keeping records is a great way to document your participation in the 4-H program.  You will be able to refer to your information when you apply for 4-H awards, scholarships, and more.  

Objectives of keeping records

1.     To learn how to set goals, how to make plans for action, and how to decide how well you did (evaluation).

2.     To learn the skills of record keeping and organization to use now and in the future.

3.     To learn to communicate and summarize.

4.     To learn responsibility by completing a task.

5.     To evaluate information that will market personal skills through future resumes and application forms.

Available Forms

Additional items you may include in your records: your fair exhibit write-up, pictures, news clippings, certificates, etc., as they tell the story of your experience in the project area. You may record ribbon placings received for exhibition; however the actual ribbon should be stored in a separate location from your 4-H records.

Tips for keeping records

·   Working on your records throughout the year is helpful. 

·   Records are required for most 4-H award applications.

·   You can have records for projects that did not have an exhibit for the fair.  Projects are what you enroll in and work on throughout the current 4-H year, while exhibits are one piece of a project that you choose to prepare and take to the county fair. 

Example: Project – Food and Nutrition (help prepare meals, help grocery shop, set table, make cookies for bake sale, made chocolate chip cookies for fair exhibit, etc.)  Exhibit – Chocolate chip cookies (made to be judged and on display during fair)

Ways to save your records:

·         In a tabbed 3 ring binder

·         Labeled hanging files

·         Files in a computer

·         Other ideas

Record Keeping Forms:

General Record Keeping Forms

Beef, Meat Goat, Sheep, Swine:

Horse & Pony


  • See general forms above



Non-Livestock Worksheets

County 4-H News

April 23, 2014

Boone, Hardin, Marshall, and Story County Junior 4-H members who are completing 4th, 5th, or 6th grades are invited to the Fun in the Sun! Tri-County Junior 4-H Camp Wednesday, July 30 through Friday, August 1 at the Iowa 4-H Camping Center.

April 23, 2014

Here is where you can find the ID Forms due Thursday, May 15th at 5:00pm to the Extension Office and Entry Forms due Friday, June 13th at 5:00pm to the Extension Office.  ID Forms do not mean that you have registered that animal for participation in the Central Iowa Fair.  You must also fill out an entry form.

April 16, 2014

Learn how to preserve your fruits and vegetables safely! “Food Preservation 101” is a fun overview of drying, freezing, pickling, hot-water bath canning, and pressure canning. 

April 9, 2014

Tour JBS Swift and Company then, travel to ISU Swine Nutrition Farm and Meat Labs to learn about many aspects of meat production.

April 9, 2014

Register today for Growing in the Garden Day Camp - K through 3rd graders

June 30 through July 3rd, 9am - Noon

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