Transferring Files

Copying Files from your Old Computer

Backing up files to the S: drive
  • Your old computer should be connected to the network
  • You should be logged in with your regular login (Net-ID) and password
  • Your old computer should be connected to the S: drive
Backing up files to a flash drive (or external hard drive)
  • Make sure you have enough space for the files
  • Check the size of your Documents folder by right-clicking on the folder and selecting 'Properties'
  • You will not need to be connected to the network

  1. Create a folder on the drive you're copying files to (S:, flash, external HD) 
    1. Double-click on My Computer or Computer
    2. Double-click on S: or the drive letter for your external drive
    3. From the menu select File--New--Folder or click on 'New Folder'
    4. Name the folder (for example Joe's Files)
  2. Copy the following folders/files to the folder you've just created:
    1. Any Outlook .pst files
      1. Open 'My Computer' or 'Computer'
      2. From the 'Tools' menu, select 'Folder Options'.  Or, (for Windows 7) from the 'Organize' menu, select 'Folder & Search options'.
      3. Click on the 'View' tab
      4. Select 'Show hidden files and folders'
      5. Click 'OK'
      6. Open Computer...Local Disk (C:)...Users...[Your Net-ID]...AppData...Local...Microsoft...Outlook.  Right-click on the .pst files you want to transfer and select 'Copy'.
      7. Go to the S: drive or your external drive.  Right-click on an empty space in the drive window.  Select 'Paste'.
    2. My Documents or Documents folder
    3. Internet Explorer Favorites
      1. Open Internet Explorer.  Click on Favorites.  Select the drop-down arrow next to 'Add to Favorites'--Import and Export...
      2. Select 'Export to a File, click 'Next'
      3. Click on 'Favorites', click 'Next'
      4. Highlight 'Favorites', click 'Next'
      5. To export your Favorites to your desktop, click on Browse.  Choose 'Desktop'.  Click on the Save button
      6. Click 'Export'
      7. Click 'Finish'
      8. Your bookmarks are now saved in a file on your desktop.  Save this file to the folder you have created on your S: drive or external drive.

If you don't know where the files and folders listed above are located, you can find them by going to the Start menu and selecting Find--For Files or Folders or Search--All Files and Folders.

Most of your documents should be stored in your 'My Documents'  or 'Documents' folder on your C: drive.  If you store files in other locations on your computer you will want to back those up as well.  Copy these files into the same folder on your S: drive or external drive as your 'My Documents' and your Internet Explorer Favorites.


Copying Files to Your New Computer


(Note: these instructions assume that your new computer is using the Windows Vista or Windows 7 operating system)

Before you start:

  • Your new computer should be connected to the network
  • You should be logged in with your regular e-mail login and password. 
  • Your new computer should be automatically connected to the S: drive.  If you open Computer and don't see an S: drive, you can connect manually:
    • Right-click on the 'Computer' icon
    • Select 'Map Network Drive..." from the menu
    • For Drive:, select S:
    • For Folder, type \\iastate.edu\C EXT\Field\County (where County is your county name.  For example, \\iastate.edu\C EXT\Field\Story)
    • Make sure the box next to 'Reconnect at logon' is checked
    • Click 'OK'
  • If you're using a flash drive or external hard drive, plug it into your new computer's USB port.

If your old computer had shortcuts on the desktop, you will need to re-create these on your new computer.  The old links will no longer work if copied from your old computer.  To create a shortcut, right-click on the file or program you would like to create a shortcut for and choose 'Create Shortcut'.  To move the shortcut to the Desktop, click and drag it to your Desktop.

Setting up Outlook/Exchange and Opening Archive and Personal Folders

Follow the instructions in Setting Up Outlook for Exchange

Note: You want to set up Outlook before copying your archive and personal folders so that the correct folders are setup automatically.

Copying Outlook Archive and Personal Folders to the correct folder

Note: if you didn't copy any *.pst files from your old computer, skip this step.

  1. Click on the Start menu button.
    1. Select Control Panel
    2. Select Appearance and Personalization
    3. Click on Show hidden files and folders
    4. In the Folder Options window, click on Show hidden files and folders
    5. Click OK
  2. Double-click on the folder on the S: drive or on your external drive where you copied the files from your old computer
  3. Select files with a '.pst' extension
  4. Right-click on the files and select 'Copy'.
  5. NOTE: it is VERY important that you copy these files to the correct location on your new computer.  Please make sure you follow the path exactly.
  6. On your new computer, go to Computer--Local Disk (C:)--Users--[Your Net-ID]--AppData--Local--Microsoft--Outlook.  Right-click on an empty spot in this folder and select 'Paste'.  Or go to the Edit menu and select 'Paste'.

Pointing Outlook to your Archive and Personal Folders

  1. Once you have Outlook setup and you can see your current email, go to File--Open--Outlook Data File. Make sure you are pointing to Local--Microsoft--Outlook. Double-click on the .pst files you want to open.
  2. Files you select should appear in your list of Folders in Outlook

Importing Favorites to Internet Explorer

You should be logged in with your regular login and password.

  1. Open Internet Explorer
  2. Go to Favorites.  Click the drop-down arrow next to 'Add to Favorites'.  Select Import and Export
  3. Click the 'Next' button.  make sure that 'Import Favorites' is highlighted, and click 'Next' again.
  4. Select 'Import from a File'
  5. Click on 'Favorites'
  6. Select 'Browse'.  Go to the S: drive or external hard drive, to the folder you created for your old files, and select your saved Favorites file.  Click Open.
  7. Click 'Next' again
  8. Make sure 'Favorites' is highlighted, click 'Import'
  9. Click 'Finish'