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Chapter Eleven: Other

11.1  Dress and Personal Appearance

Employee dress should be neat in appearance and consistent with a professional atmosphere.

11.2  Courtesy

Courtesy is essential in meeting the public, either personally or by telephone.

11.3  Drug Free Workplace

Iowa State University is committed to providing a drug free workplace. Consistent with this commitment, Iowa State University and the __________ County Extension District will comply with all federal and state laws, regulations, and orders, including the policies of the State Board of Regents, which pertain to providing a drug free workplace.

In keeping with the appropriate laws, regulations, and orders, it is unlawful for employees to manufacture, distribute, dispense, possess, or use illegal drugs in the workplace. Violation of this policy will result in appropriate disciplinary action, up to and including dismissal. In addition, an employee who violates this policy may be required to participate in a drug abuse assistance or rehabilitation program.

It will be the responsibility of each employee to abide by the terms of this policy and notify the university and Council Chair of any criminal drug statute conviction for a violation occurring in the workplace not later than five days after such conviction.

11.4  Smoking and Chewing Tobacco

The ________County Extension office intends to comply with both letter and the spirit of the Iowa Clean Indoor Act of 1987 and the Smokefree Air Act of 2008. The smoking or chewing of a tobacco product is not permitted in any location within the office complex.

 

The smoking/chewing tobacco policy for County Extension Offices should follow the university policy of smoke-free public buildings. It is the policy of Iowa State University to comply with the Smokefree Air Act by declaring the entire university grounds and properties as a Smoke-Free Campus. Therefore, smoking is prohibited in "public buildings and vehicles owned, leased, or operated by or under the control of" the university as well as on the entire "grounds of the university."  Full policy can be found at:  http://www.policy.iastate.edu/policy/smoking/

 

County-specific quesitons should be directed to the Extension Human Resources Office at (515) 294-3283.

 

11.5  Alcohol

The district has chosen to adopt an alcoholic beverage policy in keeping with the concern for and the risks associated with alcohol use. Alcoholic beverages shall not be served, used, or on district premises or program functions at any time.

11.6  Code of Computer Ethics and Acceptable Use

County Extension Districts endorses the following statement of Software and Intellectual Rights that was developed through EDUCOM, a non-profit consortium of colleges and universities committed to the use and management of information technology in higher education.

"Respect for intellectual labor and creativity is vital to academic discourse and enterprise. This principle applies to works of all authors and publishers in all media. It encompasses respect for the right to acknowledgment, right to privacy, and right to determine the form, manner, and terms of publication and distribution.

"Because electronic information is volatile and easily reproduced, respect for the work and personal expression of others is especially critical in computer environments. Violations of authorial integrity, including plagiarism, invasion of privacy, unauthorized access, and trade secret and copyright violations, may be grounds for sanctions."

The above statement provides a guide for the ethical use of computer facilities whether one is using a microcomputer, minicomputer, mainframe computer or supercomputer, or computer network, and whether the computer files, programs, or data are stored on floppy disk, hard disk, magnetic tape, or other storage media. Computer facilities and files owned by others should be used or accessed only with the owner's permission.

Viewing or using another person's computer files, programs or data without authorized permission is unethical behavior and an invasion of that person's privacy. Such behavior, if used for personal gain, is plagiarism. Ethical standards apply even when material appears to be legally unprotected. Improper use of copyrighted material may be illegal.

The following guidelines govern ethical computer use at County Extension Districts:

  • Unauthorized access to restricted data bases is unethical.
  • Use of computer facilities by an individual must be authorized by the owner or administrative unit. Prior permission to use another user's computer account or user-id must be acquired from the owner of the account, who is responsible for its use. Changing another person's password is considered a form of harassment and is unethical behavior.
  • Users are responsible for their use of computer hardware, accounts and user-ids. These should be used only for the stated purpose; e.g., instructional class accounts must be used only to support the given courses. Computer facilities are not to be used for private monetary gain unless specifically authorized for such use.
  • Users must not browse, access, copy or change private files without authorization, or change public files without authorization. Users must not attempt to modify the computer systems or software in any unauthorized manner. The use of invasive software, such as "worms" and "viruses" destructive to computer systems, is unethical and illegal. Copyrighted software must only be used in accordance with its license or purchase agreement. Users do not have the right to receive and/or use unauthorized copies of software, or make unauthorized copies of software for themselves or others.
  • Computing facilities are a valuable resource for District use and they should be conserved. Users should properly utilize these resources to minimize any unnecessary impact of their work on others, for example, users should avoid excessive game playing.
  • Users of any electronic communication facilities, such as electronic mail, networks, bulletin boards and newsgroups, are obligated to comply with the restrictions and acceptable practices established for those specific facilities. Certain types of communications are expressly forbidden. This includes the random mailing of messages; the sending of obscene, harassing, or threatening material; or the use of the facilities for commercial or political purposes.
  • Hardware, software, manuals, supplies, etc., must not be removed from computing sites without proper authorization.
  • Abuse or misuse of any computer hardware or software will be regarded as illegal and/or unethical behavior.

Violators may be billed for illegal use of the computer systems and may be prosecuted for statutory violations, including Chapter 716A, Computer Crime, of the Iowa Code.

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For further information:  ISU Computer Code of Ethics and Acceptable Use

11.7  Confidentiality Policy

At the time of hiring of all ISU Extension - ___________ County staff, employees are reminded that client information they receive is confidential.  As a general rule, client information heard or shared within the office should stay in the office. Information received from clients of ISU Extension staff will be kept confidential unless permission is received from the client.   Information will be kept in a locked file or office area when the information requires that level of security.  The Computer system is accessible by staff login and password only.  Security screens are installed on computers that consistently view confidential information.  Information that is a matter of public record can be shared.  When staff are unsure if the information should be shared, they will contact the Regional Extension Education Director.