It is important to inventory equipment for insurance purposes and update the list annually. Some counties do this manually while others input the information to a computer. In either case, you need to have a hard copy of the information in a place where you can access it easily.
One suggestion is to type this information on a sheet of paper and place it in your administrative file. Each year it could be updated, a copy made, and placed in the file. Be sure to include a list of equipment on loan from Iowa State University, including ISU identification numbers, serial numbers, date acquired, and where placed or stored in office.
You might want to start a list of maintenance contracts you have on office machines, perhaps using the suggested form attached or a similar one that works for your particular office. (On your desk calendar or tickler file you might want to note when the contract expires.)