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Supplier List

An important part of an office assistant's job is to keep the staff equipped with necessary supplies to do their jobs efficiently. Make a list of supplies ordinarily required in your office. List name, address, telephone number, account number, supplies normally purchased from that company, etc. The following source list will help organize your time and efforts to accomplish this task.

Company

Supplies

University Book Store
Memorial Union, Ground Floor
Ames, IA 50011-1131

Account Services/Intramural #:

___________________________

Toll Free Phone: (800) 478-0048
(515)294-5684
FAX: (515) 294-5669
Website:
http://www.isubookstore.com/home.aspx

Normal office supplies (pens, pencils, rubber bands, etc.)

Minute book for council meetings

NOTE: You might check with staff to have them stop at the Book Store to pick up supplies when they are in Ames attending meetings, training, etc.

Central Stores
Room 192, General Services Building
Ames, IA 50011-4051

(515) 294-0408 or (515) 294-0407
FAX: (515) 294-6394
Email:
counter2@mail.adp.iastate.edu
Website:
http://www.public.iastate.edu/~centrals/

Paper

See catalog for available colors, color numbers, or paper weight, or call for samples.

NOTE: Check with your staff about bringing paper back with them. Also check with the local Department of Transportation; Iowa State has made arrangements with the DOT to have paper delivered through its routing system where possible.

Extension Distribution Center
119 Printing and Publications Bldg.
Iowa State University
Ames, IA 50011-3171

(515) 294-5247
FAX: (515) 294-2945
Email:
pubdist@iastate.edu
Website:
http://www.extension.iastate.edu/store/

Soil sample bags/forms

Forms are St-8, Soil Sample Information Sheet (for field crops); St-11, Soil Sample Information Sheet (for horticulture crops); and St-1, Soil Sample Bag.

Form for mailing insect specimens
IC-449, Insect Identification

Forms for mailing weed specimens
AG-128, Herbicide Injury Form; and WC-93, Weed Identification Form.

NOTE: Check with staff about possibility of stopping to pick up orders when in Ames.

Blackwell Publishing
2121 South State Avenue
Ames, IA 50014-8300

Account # _________________

(800) 862-6657
FAX: (515) 292-3348
Website:
http://www.blackwellpublishing.com

Better Farm Accounting (orange book)

Your Family Finances (green book)

Quill Corporation
P.O. Box 94080
Palatine, IL 60094-4080

(800) 789-1331
FAX: (800) 789-8955
Website:
http://www.quill.com

Normal office supplies, office furniture; etc.

ISU Seed Lab
Seed Science Center - ISU
Ames, IA 50011-3228

(515) 294-6821
FAX: (515) 294-2014
Website:
http://www.ag.iastate.edu/centers/seeds/Seeds.html

Seed sample bags

Order seed sample bags from Lab; sample forms from EDC. See Seed Lab Handbook.

Extension Entomologist
109 Insectary Building
Iowa State University
Ames, IA 50011-3222

(515) 294-1101
Email:
insects@iastate.edu
Website:
http://www.ent.iastate.edu/

Vials for mailing insect specimens (Form for mailing specimens, IC-449, Insect Information Request Form, is available from EDC.)

University Hygienic Laboratory
University of Iowa
Oakdale Hall
Iowa City, IA 52242-5002

(319) 335-4500
Website:
http://www.uhl.uiowa.edu/

Water sample kits

Kits are free but there's a charge for each test. Obtain postcards from the lab for clients to order the kits. Some counties have special programs through the county sanitarian who will test water for a nominal fee. Check with your county for the local policy.

Hasler-Ascom - Postage Meters

Copy Systems Inc.

(800) 532-1565
Website:
http://www.copysystemsinc.com/index2.html

 

You will have local suppliers that you will want to record in this handbook with the pertinent information necessary for that supplier. (See suggested form below.)

 

Equipment

You should keep a record of all office equipment. Be sure to include a list of equipment on loan from Iowa State University, including ISU identification numbers, serial numbers, date acquired, where placed or stored in office.

You might want to start a list of maintenance contracts you have on office machines, perhaps using the suggested form attached or similar one that works for your particular office. (On your desk calendar or tickler file you might want to make a notation when contract expires.)