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Personnel Records

Personnel Records

Type of Record

Retention Time in Years

Comments

Accident Reports, injuries, etc.

5

State office keeps university employees.

Applications, changes, terminations, etc.

5

State office keeps university employees.

Equal opportunity records

Indefinitely


 

Employee personnel files

Permanent

At supervisor's level and in state office.

Job Applications 2 In county files.

Job descriptions

Until superseded.


 

Evaluations

Permanent

In personnel files.

Training materials

Until superseded or usefulness over.


 

Recognition and education records

Permanent

In personnel files.

Wage hour reports

Five years after payment