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Email Templates

In an effort to keep our branding consistent, we have created several email templates for staff to use when corresponding with clients. There are two different version of the templates:

  • MailChimp Templates
    These can be used on the online email software tool called MailChimp ( See below for more information
  • General HTML Templates
    These can be used in other email software tools (i.e. Gammadyne Mailer, iContact and Constant Contact.)

Why MailChimp templates?

Extension Information Technology did a analysis of the top 3 online email software tools and determined that MailChimp provided the most features, the easiest design and process at the most cost effective option. For those reasons, we have decided to recommend MailChimp and provide templates that are tailored to their system.

MailChimp Training
How to use the MailChimp Templates Manual

Using the Generic HTML templates in iContact

For iContact, you can create a new message by going into the Message Coder tool (instead of Message Builder) and just cut and paste all of the HTML code right into the tool. Some tweaking may be required to customize to your particular newsletter.

Download the Templates

To download, use the following instructions:

  • To a PC—Right click on the file and choose “save target as.” Save the zip file to your computer and extract all files.
  • To a Mac—Click on the file and use the default open option—you will then have to open the file from the “Download” window.


eNewsletter Template
Use this template for email newsletters that will mail periodically.

Email Template

Announcement Template
Use this template for announcements with an image associated with it. Examples include retirement parties, hirings, invitations, etc.

email Announcement Template
email Announcement Template No Image
Save the Date
Use this template for "Save the Date" type mailings.
email Announcement Template Save the Date
email Announcement Template Save the Date customized


If you have questions or need assistance with these templates, please contact Ann Greazel,

Gammadyne Mailer

This software is no longer supported by Extension IT for external communication. However, it may still be used for internal communications.

Training Guide and Video Tutorial for Gammadyne Mailer

Please follow along in the guide as you watch the short video tutorial on it further down this page.

The blog post on this tutorial is also very helpful.

IMPORTANT: Download the free trial version in order to follow along with the tutorial. Go to and scroll down to the "Download" button. The free version will have all the capabilities of the full version except multiple mailing capabilities.