- EXTENSION FINANCE OFFICE
- 2280 Beardshear Hall
- Ames, Iowa 50011
- FAX: 515-294-9781
Extension Field Programs: Checklist for Grant
Seeking
Applicant
Eligibility
- "Who" should be the applicant-- university (ISU) or the
county agricultural extension district (CAED)?
- Grants affecting the CAED may be received &
administered by the county extension office, processed through
ISU, or managed by another organization. This is determined at
the time of application. See the handout titled
"incentives/disincentives" in the training section of the ISU
Extension Grants and Contracts web page.
Before
You Apply
- Is the project idea appropriate for CAED? Obtain
approval to proceed from the CEED and
- Extension Council.
- Is the project appropriate for ISU Extension?
Obtain approval to proceed from your area
- extension education director (AEED) and program director.
Contact the Extension Finance Office.
Budget
Issues
- Is a commitment of ISU staff time being
proposed? Before submitting the proposal, the
AEED
- and staff involved must approve a commitment of FS or CEED
staff time.
-
- Can CAED recover indirect (overhead) costs? If
allowed by the granting agency and no federal
- dollars are involved, the CAED may charge a percentage for
indirect costs (see sample REAP budget). For grants involving
federal dollars, the CAED must have an Indirect Cost Rate Proposal
(ICRP) on file to charge a percentage for indirect costs. If the
ICRP is not on file, the CAED may recover indirect costs by
listing those as direct costs to the project and having
appropriate documentation of the expenses (i.e., office assistant
time, telephone, supplies, postage, usage of space, etc.).
-
- Will ISU take out indirect costs from every grant award
it administers? No, ISU
- Administration only requests indirect costs when allowed by
the sponsor.
Authorized
Signature
- Who must sign proposals and grant agreements for the
applicant organization?
- Council Chairperson signs for the CAED.
- Director, Office of Sponsored Programs Administration,
signs for ISU.
After
Receiving a Grant
Who is legally responsible for fiscal
management?
- The Extension Council is legally responsible for
county-administered grants. The Council and CEED regularly
review and authorize payment of bills. The CEED presents to the
Council financial reports for each grant award.
- Councils may send lengthy contract documents to Linda Wilson
for review prior to signing.
- ISU Sponsored Programs Accounting handles the fiscal
procedures for ISU-administered grants, including invoicing
sponsors and generation of fiscal reports.
How do I report a commitment of ISU staff time on county
grants?
The EASE system is set up to track ISU staff time
committed and spent (cost share) on grant-supported projects,
including county- and other agency-administered grants. Send a
copy of the approved budget to your AEED and the Extension Finance
Office (Shirley Jean Woodward fax: 515-294-9781) to insure that
your staff time is recorded against the sponsored program.
Last updated: 10-24-05
Contact: Sharon Larwick larwick@iastate.edu