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Computing a Grain Storage Rental Rate

File C2-24
Updated August, 2014

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Use this decision tool to estimate a grain storage and/or dryer rental rate.

Is there a simple and uniform method of figuring a rental rate for farm grain storage? Some useful guidelines are outlined below. Remember, the fixed location of buildings often narrows the market to only a few prospective renters.

Estimating a fair rental value for farm grain storage can be based on:

  • current market rates
  • commercial rates
  • ownership costs

Current Market Rates

A common method is to charge a rental rate similar to what others are charging. Average grain storage rental rates can be found in the Farm Building Rental Rate Survey (North Central Farm Management Extension Committee) and AgDM Information File A3-10 Iowa Farm Custom Rate Survey.

Commercial Rates

In some cases grain storage rental is available from a commercial source (elevator) at an established price. So farm storage rates can be based on commercial rates minus an appropriate discount. Farm storage rates tend to be below commercial rates because the renter must provide labor, manage the grain in storage, and assume the risks of spoilage and shrinkage. Nevertheless, commercial storage rates serve as an unbiased indicator of storage costs that reflect current supply and demand for grain storage.

A suggested rental charge for farm corn storage is about two-thirds to three-fourths of the local rate for commercial storage. For example, to compute a farm storage rate for corn for six months, first identify the commercial rate. A typical rate is an initial charge of 9 to 16 cents per bushel for the first 3 months of storage and an additional charge of from 2 to 4 cents per bushel for each additional month. This amounts to a six-month commercial rate of from 15 cents (9 + (2 x 3 mo.) = 15) to 28 cents (16+ (4x 3 mo.) = 28). The farm storage rate is estimated to range from 10 cents (15 x 2 / 3 = 10) to 21 cents (28x 3 / 4 = 21).

Ownership Costs

The most significant ownership costs are:

  • depreciation
  • return on investment
  • repairs
  • taxes
  • insurance¬†

Table 1. Guidelines for estimating ownership costsDepreciation

Depreciation is the portion of the original cost of the grain bin that is counted as an expense each year. It is a way of spreading the cost of the grain bin over its expected useful life. Table 1 shows the expected useful life of grain storage and drying equipment. The annual depreciation (percent) of a grain bin with an expected useful life of 25 years is 4 percent (100 percent divided by 25 years equal 4 percent per year). For a $65,000 grain bin, annual depreciation is $2,600 (4 percent x $65,000 = $2,600).

Return on Investment

Return on investment in the facility is calculated by multiplying an expected return on investment (annual interest rate) by the average value of the grain bin over its expected useful lifetime. For example, return on investment is $1,625 for a $65,000 grain bin. This is figured by multiplying one-half of the original investment ($32,500) by a return on investment of 5 percent.

The rate of return on investment can be the rate at which money is borrowed, the rate at which money can be invested, or somewhere in between. Only one-half of the original purchase price is used because, over the life of the bin, its average value is only half of its purchase price. For example, the first year the bin is worth $65,000, but each year thereafter the value declines due to depreciation. At the end of its useful life the bin is worth nothing. So the average value over the useful life is $32,500, halfway between $65,000 and $0.

Repairs

Repairs are needed to maintain the bin in a usable condition. To estimate annual repair costs use a rate of one to two percent of the original purchase price of the storage bin. For example, a bin costing $65,000 initially, repair costs could be estimated at $650 per year ($65,000 x 1.0% = $650). For drying and handling equipment use 3 to 5 percent of the original purchase price.

Table 2. Estimated annual grain storage costsTaxes and Insurance

Taxes can be figured by multiplying the local property tax rate times the assessed building value. As an alternative, use one percent of the original purchase price. In most states no property tax is assessed on equipment.

Insurance costs can be obtained from the insurance policy or use one-half percent of the original purchase price.

An example of estimating the annual ownership costs of a grain storage bin is illustrated in Table 2.

Equipment

Similar calculations can be made if the bin is equipped with drying equipment, as well.

In the case of a drying bin, separate charges can be made for each bushel dried and each bushel stored. For custom drying changes see AgDM Information File A3-10, Iowa Farm Custom Rate Survey.

A Decision Tool (electronic spreadsheet) is available to help estimate ownership for both grain bins and drying equipment (see Decision Tool C2-24).

Other Considerations

Below are other items you may consider when developing a grain storage lease.

Rent per year or per month
Rent can be charged for the entire year or for each month the grain is in storage. The fixed rate per year is an annual charge for the right to use the grain storage. The same rate is paid if the bin is used for one month, twelve months, or not at all.

With a monthly charge, rent is charged only for the months that the storage bin is used. With this method the bin might be used for one month, six months, or all twelve months of the year.

Most on-farm storage is rented for a yearly rate since it usually cannot be used more than once a year.

Payment schedule
The payment schedule should also be considered. The rental arrangement can specify that a minimum charge is paid at the beginning of the lease period with the remainder due when the grain is removed, or the entire amount can be paid when the grain is removed.

Term of lease
It is suggested that the grain must be removed from the storage facility by Sept. 1. If the tenant desires to lease the grain storage beyond that time, a new leasing arrangement should be made. A Sept. 1 provision makes the storage facilities available for the upcoming crop.

Electricity costs
Electricity is another cost usually paid by the grain owner. The ideal situation is to have a separate electric meter for the grain storage bin so the actual electricity cost is known. However, there may be just a single electric meter for the entire farm, so the electricity usage may need to be estimated. The electricity used by the fans and stirators can be estimated by multiplying the number of hours each motor runs by 85 percent of the horsepower rating of each motor, by the cost per kw-hr of electricity used.

An example will help illustrate. Let’s use a 10 horsepower (h.p.) fan motor running 100 hours, a 2 horsepower stirator running 50 hours, and electricity cost of $.11 cents per kw-hr. The estimated total cost is $102.85.

Example

Management of grain

The lease agreement should clearly state who is responsible for managing the grain so as to minimize spoilage and other damage. Generally, this is the owner of the grain, i.e. the renter. However, in some cases it may be more convenient for the owner of the bin to check the grain and turn fans on or off. A custom rate fee for managing stored grain can be found in Information File A3-10, Iowa Farm Custom Rate Survey.

 

William Edwards, retired economist. Questions?