Blue Ribbon Youth Enrollment Calendar

Virtual Blue Ribbon Party weblog

August

1. Enter group data from all activity programs.
2. Enter activity volunteers.
3. Review the group enrollment data entry to make sure that all groups have been entered.
4. Complete the statistical processing. Due to the State 4-H office by September 30. Refer to the document "Successful Statistical Reports".
5. Send in your final Program Fee remittance with your Blue Ribbon report and the Extension Finance Remittance form for Special Programs

September

2. Print out re-enrollment forms for all members/leaders. (This MUST be done prior to year-end processing, as no forms can print from an inactive member file). Actually, the re-enrollment forms can be printed at any time prior to the year-end processing, but cannot be printed AFTER year-end processing.
3. Distribute enrollment forms to clubs.
4. Wait until you hear that your Data folder for the current year has been backed up, after you complete and send your printed ES237 report.
5. Delete inactive and terminated members from Blue Ribbon (Utility | Delete Inactive members and Utility | Delete Terminated members. DO NOT do this after you have completed year-end processing, or all your member records will be deleted. This will be a very bad thing.
6. Complete year-end processing. More information can be found at: http://www.extension.iastate.edu/4H/blueribbon/HelpSheets/YearEnd.pdf This processing causes these things to happen:
   • Increment age by one.
   • Increment grade by one.
   • Increment the year in 4-H by one.
   • The status of all members and leaders will be set to inactive.
   • The status of "Others" will remain unchanged.
   • It will re-flag your clubs for literature ordering.
   • It will delete your terminated 4-H members.
   • It will increment the number of years in a project by one.
7. Each county must manually go to File | County Information and set the program start date to 09/15/#### where the #### is the current 4-H year. You must use all four digits in the year.
8. After the year-end processing is completed, begin re-enrolling and entering organized community club members and leaders.

October - December

1. Continue to re-enroll organized community club members and leaders, and enter new enrollments into computer.
2. Begin printing literature needs and ordering on the web. The earlier these orders are submitted the better.
3. Enter group data from activity programs. Six or more hours of contact teaching time, or under six hours of teaching time.

January

1. Send in your first Program Fee remittance with your Blue Ribbon report and the Extension Finance Remittance form for Special Programs
2. Continue to re-enroll organized community club members and leaders, and enter new enrollments into computer.
3. Continue ordering literature.
4. Enter group data from activity programs. Six or more hours of contact teaching time, or under six hours of teaching time.

February - May

1. Continue to re-enroll organized community club members and leaders, and enter new enrollments into computer.
2. Continue ordering literature.
3. Enter group data from activity programs. Six or more hours of contact teaching time, or under six hours of teaching time.

June-July

1. Enter group data and prepare for statisticals.
2. Print a preliminary ES-237 report to check for balance issues.
3. Print a verification report to check for member record errors.

Blue Ribbon Support Contact: Becky Nibe, 800-689-6589